From 10 November 2016 there will be a number of changed arrangements for you to engage with your elected representatives:
A 30-minute session will be held before every Council and Committee meeting (9.25am-9.55am) in which you can speak on any topic.
Please let us know your name and subject (optional). You will be advised of a timeslot.
The Forum will:
When you arrive, please enter Council chambers and sit in the public gallery until the Chair calls you to the podium.
In accordance with the existing Standing Orders there will be time at the beginning of every meeting (excepting public excluded meetings) where you may address the Mayor and councillors, but only on matters generally relating to the items on the agenda.
You will have 3 minutes speaking time, unless other arrangements have been made with the Chair of the meeting.
Precedence will be given to you if you book ahead by ringing Annette on the contact channels detailed above. Please give us:
There will no longer be Public Speaking Time at the end of meetings – this has been replaced by the Public Forum before the meetings which is intended to give people more certainty around speaking times.
For the health and safety of all attendees within the meeting, please note that the provision of material samples or evidential material (other than paper form) must be disclosed to the Council and approval sought prior to the date of the meeting. Council reserves the right to decline the individual's request if it believes there is potential to endanger the health and safety of others.
Council meetings are quite formal, so please understand and follow these basic rules:
The Chair will also advise you of how long you have to speak. You will be timed so please be careful to use your minutes wisely. The Chair may terminate your statement if it is disrespectful or offensive.
Rules generally pertaining to Public Speaking Time are under Appendix I of Standing Orders which were adopted by Council on 7 November 2013.