There are a number of ways you may convey your opinions and ideas to your elected representative. Speaking at meetings is a good way for you to express your opinion to your elected representatives.
From Thursday 26 February 2015 Public Speaking Time at the beginning of all Council, Committee and Subcommittee meetings will be allocated for items that relate to the agenda, as per provision (a) of Appendix I in Council's Model Standing Orders.
Submitters wishing to speak on items other than those on the agenda will be able to do so at the end of the meeting.
This arrangement recognises the existing provision in Standing Orders, and is carried out at the request of the Mayor and Committee Chairs in order to achieve a better balance between public participation and the facilitation of Council business.
There are ample other opportunities for public participation throughout the District such as community board meetings held every six weeks on Tuesday evenings, and the councillor-led public forums held monthly on a Wednesday evening.
If you wish to address the meeting during Public Speaking Time please book ahead with the Democracy Services Advisor on (04) 296 4700. People who book ahead for Public Speaking will be given precedence over those who do not.
When you contact Democracy Services, please advise:
When there are a large number of requests to speak, the Chair of the meeting will determine who will speak. Unless other arrangements have been made, each public participant will have three minutes to speak. The Chair may determine a longer period of time be given.
For the health and safety of all attendees within the meeting, please note that the provision of material samples or evidential material (other than paper form) must be disclosed to the Council and approval sought prior to the date of the meeting. Council reserves the right to decline the individual's request if it believes there is potential to endanger the health and safety of others.
Council meetings are quite formal, so please understand and follow these basic rules:
The Chair will also advise you of how long you have to speak. You will be timed so please be careful to use your minutes wisely. The Chair may terminate your statement if it is disrespectful or offensive.
Rules generally pertaining to Public Speaking Time are under Appendix I of Standing Orders which were adopted by Council on 7 November 2013.