What's On

Frequently Asked Questions on Applying

1. When is the Kāpiti Arts Trail?

2.When are applications open?

3. Where do I apply?

4. What if I'm having trouble completing the online forms?

5. What category should I apply for?

6. How do I find a hub to join?

7. How much is the entry fee?

8. How can I pay my entry fee?

9. If my application is unsuccessful, will I get my entry fee refunded?

10. Can I get a refund at a later date if I want to pull out of the trail?

11. What do I receive for my entry fee?

12. What does my Kāpiti Arts Guide listing include?

13. I want to be listed in the guide but won’t be participating in trail – is this possible?

14. What do I need before I start my application?

15. What are the image requirements?

16. What if I need help taking quality promotional photos?

17. When will I be notified of selection results?

18. What happens after applications have been approved?

19. Who is managing the Kāpiti Arts Trail?


 

1. When is the Kāpiti Arts Trail?

Saturday 27 and Sunday 28 October 2018, 10am to 5pm

AND

Saturday 3 and Sunday 4 November 2018, 10am to 5pm.

2. When are applications open?

Applications are open from 3 April and close 15 May.

3. Where do I apply?

Apply for the Kāpiti Arts Trail at www.kapiticoast.govt.nz/apply-for-the-arts-trail

or apply to be in the guide only at www.kapiticoast.govt.nz/apply-for-the-arts-guide

Fill in your contact and studio/hub/gallery details, then read/agree to the terms and conditions.

If you find you've made a mistake after you've submitted your application and you are unable to resolve it, please email artstrail@kapiticoast.govt.nz and we’ll try to sort it out.

4. What if I'm having trouble completing the online forms?

We will be running free 30-minute sessions at the Learning Centre, upstairs in Paraparaumu Library, to assist with applications on 19 April, 3-5pm and 20 April, 9am-12pm. Bookings are essential. If necessary, we can also meet you at Ōtaki or Waikanae Library by appointment. For bookings and enquiries, please email artstrail@kapiticoast.govt.nz

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5. What category should I apply for?

There are three categories available:

  • Artist in Studio/Hub
  • Hub Manager
  • Established Art Gallery, Art Society, and Guild.

Individual artists and galleries may also choose “listing only” in the Kāpiti Arts Guide, which provides year-round advertising online and in the printed Guide. See “Listing Only” inclusion in the Kāpiti Arts Guide. 

Artist in Studio/Hub

Definition: Artists in Studio have a working studio and provide a good visitor experience. They will be open to the public for both weekends of the trail. It’s not unusual for two or three artists to share one studio space, but they must each apply separately.

Artists exhibiting in a Hub (“Artists in Hub”) must apply directly to the Hub before submitting their Kāpiti Arts Trail application.

Artist in Studio and Artist in Hub applications will be assessed subject to the following conditions:

  1. Artists live and/or work on the Kāpiti Coast.
  2. Artists in Studio have a working studio and provide a good visitor experience.
  3. Artists in Hub will exhibit and attend the Hub for the duration of the Arts Trail opening hours.
  4. The artworks are to be original and finished to a high standard, demonstrating a good      understanding of the medium used and its accompanying techniques, and presented in the most professional way possible.
  5. Only the artist/s named on the application form will have their work on display in the studio during the Kāpiti Arts Trail; all artworks are made by the named artists.
  6. Artists undertake to have a sufficient amount of artwork on display during the Kāpiti Arts Trail to ensure a good visitor experience.
  7. Artists undertake to be in the studio on both days of both weekends during Kāpiti Arts Trail hours, and be willing to meet with the visiting public.

You can apply to be listed in the Kāpiti Arts Guide as a studio artist or gallery and not participate in the Trail.

 

Hub Manager

Definition: A Hub is usually a larger space with multiple artists exhibiting during both weekends of the trail. The Hub accepts the artists (in accordance with the following criteria) before those artists submit their individual applications and pay their application fee. The Hub may charge additional fees to cover the cost of equipment and venue hire.

Hub applications will be assessed subject to the following criteria:

    1. Artists in Hubs live and/or work on the Kāpiti Coast.
    2. The Hub venue provides a good visitor experience.
    3. The artworks are to be original and finished to a high standard, demonstrating a good  understanding of the medium used and its accompanying techniques, and presented in the most professional way possible.
    4. Only the artist/s named on the application form will have their work on display in the Hub during the Kāpiti Arts Trail, and only those artists are in attendance to present their work during the Arts Trail. All artworks in the Hub are made by the named artists.
    5. The Hub ensures that Artists in Hub undertake to have a sufficient amount of artwork on      display during the Kāpiti Arts Trail to ensure a good visitor experience.
    6. Artists undertake to be in the Hub as much as possible during Kāpiti Arts Trail hours and be willing to meet with the visiting public. 

Established Art Gallery, Art Society, and Guild

Definition: An Established Art Gallery is one that is open to the public at regular hours throughout the year, or for a regular period in the year e.g. during summer. An Art Society or Guild is a group that is community based and meets regularly, and exhibits on an occasional basis. We refer to these collectively as "gallery" in the follwing criteria.

Each Gallery is responsible for selecting their own artists/exhibition, which should occupy a significant area of the venue. The selection will showcase Kāpiti-based artists during the Kāpiti Arts Trail, in accordance with the Arts Trail mission to celebrate the arts on the Kāpiti Coast and for participation of emerging and established artists.

Gallery applications will be assessed subject to the following criteria:

  1. Artists exhibiting in the Gallery during the Arts Trail live and/or work on the Kāpiti Coast.
  2. The Gallery venue provides a good visitor experience.
  3. The Gallery will ensure the artworks are to be original and finished to a high standard, demonstrating a good understanding of the medium used and its accompanying techniques, and presented in the most professional way possible.
  4. The Gallery exhibition will include only the artist/s named on the application form during the Kāpiti Arts Trail. Only those artists named should be in attendance to present their work during the Arts Trail.
  5. The Gallery owner or manager ensures that there is a sufficient amount of artwork on display during the Kāpiti Arts Trail to ensure a good visitor experience.
  6. Artists undertake to be in the Gallery as much as possible during Kāpiti Arts Trail hours and be willing to meet with the visiting public. 

If you are unsure which category to apply under, please contact the Arts Advisor.

You can apply to be listed in the Kāpiti Arts Guide as a studio or gallery and not participate in the Trail.

6. How do I find a Hub to join?

Whitireia Kāpiti Campus, Kāpiti Road, Paraparaumu will be operating as a Hub. The contact for this Hub is Carole at carole.jowett@whitireia.ac.nz.

We'll update you on further Hub possibilities.

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7. How much is the entry fee?

The fee is $180 incl GST for each full particpant category, or $120 incl GST for a listing in the guide only. (This slight price increase reflects adjustment for inflation.).

8. How can I pay my entry fee?

1. Online:

Bank Account Name: Kāpiti Coast District Council

Bank Account Number: 03 0732 0306101 00

Reference Code: 13492701

Payer Name: <<your name>>

 

2. Cheque payable to Kāpiti Coast District Council:

Kāpiti Arts Trail Applications

Kāpiti Coast District Council

Private Bag 60601

Paraparaumu 5254

 

3. Eftpos at a Kāpiti Coast District Council Service Centre:

Paraparaumu Service Centre, 175 Rimu Road, Paraparaumu

Waikanae Service Centre, Waikanae Library, Mahara Place, Waikanae

Ōtaki Service Centre, Ōtaki Library, 81-83 Main Street, Ōtaki

9. If my application is unsuccessful, will I get my entry fee refunded?

Yes. If your application is not successful for any reason, your entry fee will be returned to you.

10. Can I get a refund at a later date if I want to pull out of the trail?

If your application is accepted, any refund at a later date is at the discretion of the trail organiser.

No refund will be possible after your details have gone to the designer for inclusion in the Kāpiti Arts Guide.

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11. What do I receive for my entry fee?

 All full participants receive:

  • a listing in the Kāpiti Arts Guide (the Guide) to indicate you’re part of the Kāpiti ArtsTrail with your location and contact details;
  • year-round publicity for the life of the Guide (each Hub is also listed separately as a Kāpiti Arts Trail venue in the Guide)
  • equal opportunity to be featured in publicity and promotion e.g. Facebook posts
  • listing on the Council’s Kāpiti Arts Trail artists’ webpage (which is accessible leading up to and during the trail) including:
    • up to five recent promotional images of your work or studio;
    • a description and statement of your work and studio; and
    • your contact details;
  • access to workshops to assist you with your application and self-promotion;
  • our recommendation of a professional photographer to take pictures of your artworks to use in the Guide, the Arts Trail website, and other publicity material (this would be at your own cost - more information below);
  • the opportunity to:
    • network , share information and meet other artists at get-togethers;
    • regular updates through the Kāpiti Arts Trail Update newsletter;
    • join the Facebook Kāpiti Arts Trail artist ‘closed’ group where artists can network, share ideas and meet with other local artists;
    • share personal exhibitions and photos on the Kāpiti Arts Trail Facebook page;
  • promotion through general publicity of the Kāpiti Arts Trail in local and neighbouring      towns/cities/districts via newspapers, radio, billboards, websites, and Facebook; and
  • an Arts Trail flag to signpost your location during the trail.

Artists and art galleries (including art societies and guilds) who choose the option "listing only"  in the Guide receive:

  • a listing in the Guide providing year-round publicity for the life of the Guide and a listing on the Council’s Kāpiti Arts Trail webpage (which is accessible  up to, during and beyond the 2018 trail) including:
    • photos of your gallery inside or outside
    • description of your gallery and/or a short list of Kāpiti artists represented in your gallery
    • the location and contact details of your gallery.

12. What does my Kāpiti Arts Guide listing include?

Each fee-paying artist, gallery, art society, guild and advertiser will receive a 1/3-page listing in the 2018/19 Kāpiti Arts Guide, featuring the 2018 Kāpiti Arts Trail, which includes:

  • your contact details for year-round promotion;
  • a large photo; and
  • a description of your work, studio, arts-based community programme or gallery.

15,000 copies of the Guide will be printed for distribution to selected i-SITEs, libraries, and cafés etc. in the lead up to the Arts Trail, and for the rest of 2018 and 2019 up until the 2019 Kāpiti Arts Trail.

Copies will be reprinted as required after the Arts Trail. The Guide may be advertised when promoting other Kāpiti arts events.

13. What does “Listing Only” inclusion in the Kāpiti Arts Guide provide?

The Kāpiti Arts Guide (the Guide) is published in preparation for the Kāpiti Arts Trail but is designed to be a guide for visitors to Kāpiti throughout the year. This means that both Arts Trail participants and others listed in the Guide receive year-round advertising, online and in print. Printed guides are placed in libraries, galleries, and at tourist information centres (i-SITEs) in Kāpiti and in other districts, and regularly replenished. The Kāpiti i-SITE regularly use the Guide to help visitors select studios and galleries to visit.

Studio listings should state opening hours or if the studio can be open by appointment during the year.

It is also helpful to state if visits can be at short notice, so that i-SITE staff and others referring to the Guide can advise visitors.

14. I want to be listed in the guide but won’t be participating in trail – is this possible?

Yes it is! You can list your art studio or arts-based community programme in the guide even if you aren’t participating in the trail. You will be charged a cheaper rate than trail participants as you will not be appear in other publicity for the trail. You will receive all the benefits mentioned above in "What does my Kāpiti Arts Guide listing include?" and “What does “Listing Only” inclusion in the
Kāpiti Arts Guide provide?”

Arts-based community group applications to list in the guide will be assessed on the following criteria:

1. Your group should have a focus on visual arts-based activities (workshops classes, etc).

2. Your group should provide regular opportunities for the community to be involved in arts activities throughout the year.

3. The objectives of your group should include nurturing and developing artistic ability.

Applications for the Kāpiti Arts Guide (advertising only) cost $120 incl GST and should be made online from 3 April at www.kapiticoast.govt.nz/apply-for-the-arts-guide. Applications are due by 15 May.

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15. What do I need before I start my application?

You will need:

  • all your contact details including your website and social media links if you have these;
  • a short description - 175 characters maximum including spaces - of your work and studio for the guide.(If new to the Arts Trail, refer to last year's Guide for examples). You may use the same description you had last year, but we encourage you to update it!
  • a longer statement - 1000 characters maximum including spaces - about your art and who you are. Include techniques, artistic media that you work in, and awards and significant achievements you have gained. This information will be used in other publicity, e.g. website, Facebook, and media releases.
  • access to online banking, as you need to pay your application fee via this method when you make your application
  • images of your work formatted to the sizes required

16. What are the image requirements?

We use one image per artist/hub/gallery in the guide and up to five others will appear on our website. Your art is awesome, so it’s important your photos show just how great it is! Show visitors your art has a point of difference and stands out from the crowd.

  1. You need to attach one cropped image for the guide. This image must be 32mm wide x 62mm high (375 pixels wide x 712 pixels high) and at least 300 dpi (1MB). See the last guide for examples of how your image will appear.There are a number of online image resizing tools you can use to crop your image to the right dimensions.
  2. You can attach up to five other digital images which must be high enough quality to be reproduced in print (minimum 476 pixels wide, 3MB).
  3. Filenames for each image must include your name and the title of your artwork e.g. janebrown_pink_flower.jpg or janebrown_blue_flower.jpg etc
  4. Images should be taken so they show mostly your artwork with minimal background.

If you need help sizing your images, come along to one of our application drop-in sessions (see question 4 of these FAQs).

17. What if I need help taking quality promotional photos?

We have identified two photographers available to take photos of your artwork. This is optional and at your cost. Prices indicated are $30-$70 depending on how many images are taken. Please confirm pricing when you call. 

Juliet Watterson, photographer

Juliet has a studio in Raumati with great natural light and is also happy to travel.

email: julietwphotographer@gmail.com; phone: 04 905 5686; mobile: 022 635 3988

Jack Penman, photographer

Jack has a studio in Waikanae and  is happy to take photos of artists as well as their artwork. email: jack@babylinux.com; phone: 04 293 4413; mobile: 021 047 3033; web: www.jpp.sg

The Council does not endorse or guarantee the work of the photographers mentioned. Of course, you can use any photographer of your choice. Please ensure they are aware of the photographic requirements.

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18. When will I be notified of selection results?

If you haven't heard from us within two weeks of applying, please let us know by emailing artstrail@kapiticoast.govt.nz

19. What happens after applications have been approved?

We will have an artists’ get-together at the Paraparaumu Library. This will be a great opportunity for you to meet other artists participating in the trail. Please let us know if there is anything in particular you would like to cover and we will try to accommodate it. Amongst other tips and tricks, we will let you know when we’ll be running free workshops on self-promotion.

You will be kept up to date as things progress, usually with a regular email to let you know:

  • what’s happened recently
  • what happens next
  • anything we require from you.

20. Who is managing the Kāpiti Arts Trail?

 The Kāpiti Arts Trail Steering Group is appointed by the Council to oversee the trail. The Steering Group’s primary goal is to assist the Council in the planning, promotion, and implementation of the trail.

The Steering Group includes:

  • Kat Cuttriss –  Libraries and Arts Manager
  • Rosie Salas – Arts, Museums and Heritage Advisor: Arts Trail Organiser
  • Kirsten Collins – Communications and Engagement Advisor
  • Wendi Lindsay – Artist
  • Birgit Moffatt – Artist
  • Kim Kobialko – Artist

Rosie is managing the day-to-day business of the event and can be contacted by email: artstrail@kapiticoast.govt.nz or by phone: 04 296 4688.

We look forward to receiving your application!

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