Kāpiti Arts Trail: Information for 2020 Participants
On this page, you will find all the information you will need to know to be a participant in the 2020 Kāpiti Arts Trail, welcome to our 20th year!
Latest update | Next steps and what we need you to do | Mix and Mingle | Guide availability | Planning for different alert levels
Latest update (Monday 28 September)
6 weeks and counting down! Read below for information about;
- What’s happening?
- Artist webpage check
- Mix and Mingle (8 Oct) and flag and Guide pick-up
- Index Exhibitions.
What’s happening?
- We’re expecting the printed Guide very soon from the printers!
- Website up and ready to go!
- Started our ad campaign in print, digital and social media
- Guide distribution: sending out to sites all over the country, and throughout the Wellington regions
- Recording interviews and videos
- Keeping fingers and toes crossed we don’t go back up to Level 2 or higher…
Next steps and what we need you to do
- WEBSITE CHECK: Please check on your web page and let us know if there are any changes. Use this checklist (we have sent this to you in an email):
- Name
- description
- website and social media
- phone number - stay in, or take out?
- information about access
- payment options
- map location.
Confirming your details
- Use the checklist to carefully check all details.
- IF YOU HAVE CHANGES: Send us an email at [email protected] with "[YOUR NAME] Checklist – Artist Webpage 2020” in the subject header
Last year’s participants: make sure you tell us if any of last year's details shouldn't be on this year's web page.
Mix and Mingle 5 pm 8 October: FLAG, SIGN, and GUIDE PICK-UP:
An opportunity to meet other artists while you are collecting what you need for the Arts Trail! Join us at 5 pm at the Council Reception foyer, 176 Rimu Rd, Paraparaumu.
We will allocate you flags and directional signs, and also Guide brochures, Posters, and Leaflets for distribution.
If you can’t attend the Mix and Mingle yourself, you can send along someone to pick up your flag and sign/s. We’ll also be at:
- Paraparaumu Library 10 am-12pm Saturday 10 October
- Ōtaki Library 1.30-3 Saturday 10 October
Index Exhibitions:
These are for Artists in Studios to provide an artwork for visitors to “sample” and encourage them to visit your studio. We will send out an email with details in the next few days about arrangements for these.
Guide availability
We are aiming to have the guide ready for distribution by the end of September/early October. We will let you know when to come and collect copies to distribute to your networks.
Planning for different alert levels
Level 1: Go ahead with the live event as planned.
Level 2: Following Government guidelines there would be limited entry to sites, strict social distancing, record keeping and health and safety measures in place (larger sites will need to ensure they can limit visitor numbers to under 100).
Level 3/4: Cancel the live event and switch to a virtual event - videos, livestream demonstrations on the dates, static images and digital promotion.
Your COVID-19 preparations
You will already be aware of the guidance from Ministry of Health COVID19 website https://covid19.govt.nz/. This is your main source of truth, also the daily briefings from the Prime Minister and Director General of Health. See also the Council website for information on Council services at different Alert Levels.
When you registered, we asked that you prepare a health and safety plan. It would be timely now to review this – sing out if you have any questions about this by emailing [email protected].
Contact tracing is an important part of reducing community transmission.
At Level 2, you are required to display the QR code for the COVID-19 contract tracing app. We encourage you to be proactive in your preparations and arrange your COVID-19 QR Code poster now. You can generate the poster free of charge by going to: https://qrform.tracing.covid19.govt.nz/. You will need to print the posters and place them at the entrances to your studio/property.
Artists’ Facebook page
Participant artists on Facebook can sign up to the Kāpiti Arts Trail Artists’ page. This is a closed group, moderated by Steering Group artists’ representative(s).
The purpose of the group is to support each other, share and sound out ideas, and let others know of your own activities.
There are ground rules for contributing, based on courtesy. The moderators may block posts or contributors that depart from these ground rules.
Guide availability
We are aiming to have the guide ready for distribution by the end of September/early October. We will let you know when to come and collect copies to distribute to your networks.
Dates for your diary
- Thursday 8 October: Mix and mingle, and flag pickup (also brochure pickup but also may be earlier)
- Saturday 10 October: Flag and sign pickup
- Thursday 5 November: artworks (one per Artist in Studio) for Index Exhibition to be collected at each venue (or other arrangements made)
- 7/8 and 14 /15 November – Arts Trail days
- Monday 16 November: collection of artworks from Index exhibitions
- Friday 4 Dec/Sat 5 Dec – Flag return.
Our team
We have a great team to support the trail this year, with a mix of people that have been involved for many years and staff for other areas of the business to help us grow the Trail.
- Rosie Salas (Arts, Museums & Heritage Advisor)
- Nicky Astwood (Project Manager, Arts Trail)
- Nerita Clark (Arts Administrator)
- Margaret Sweetman (Events Coordinator)
- Jaime Bigwood (Programme Advisor Economic Development)
- Aliki Weststrate (Senior Communications & Engagement Advisor)
- Kyla Huff (Senior Advisor, Contents & Channels)
Who to contact and how
The best way to contact any of the Arts team is [email protected].
Please note that the Facebook pages (the public page or the artists’ group) are not the main channel for communication with the Council Arts Trail project team. Rosie occasionally drops in to the Artists’ page and may answer questions, but if you have comments or questions either email us at [email protected], or pass your comments to the Steering Group representative(s), who will pass it back.
Generally, we will respond to individuals about particular issues, but if it’s a general issue we will answer questions through this page.
All the best for your preparation for the Arts Trail. Despite the uncertainty this year, it’s shaping up to be a great event, a real celebration of 20 years!