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Registration

Setting up a new business is exciting! We know there can seem to be a few hoops to jump through, so check out the information on this page, and give us a call if you have any questions. We’re keen to help you get your business up and running.

New business support | How it works | How to register | How to renew your registration | About Business Connect |

New business support

If you’re wanting to start a new food business or make changes to your existing business, you can make a time to come in for a business start-up meeting, to confidentially discuss your proposal.

You can find out more at Information for businesses about the support we offer businesses.

We also run occasional workshops, which will be advertised on this page.

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How it works

All food businesses must operate under the requirements of the Food Act 2014 to make sure that all food sold is safe.

This means you need to be registered with the Council or Ministry of Primary Industries (MPI), and operate under a set of food safety rules (known as ‘risk-based measures’). These will be either:

These have been created by the Ministry of Primary Industries (MPI) and are designed to make sure you operate your business in such a way that the food you sell is safe for consumers.

You can find out the food safety rules (risk-based measures) for your business or activity at the Ministry for Primary Industries' My food rules page.

National programmes (NPs)

Lower and medium-risk food businesses follow a National Programme, which means they don’t need to use a written food control plan, but must be registered and:

  • meet food safety standards
  • keep some records
  • be checked by a Ministry for Primary Industries-verified Recognised person
  • renew their registration every two years.

You can find out more about NPs at National programmes on the Ministry for Primary Industries’ website.

NP businesses include:

  • coffee carts (NP1)
  • olive oil producers (NP3)
  • preserves, sauces, confectionery manufacturers (NP2)
  • fruit and vegetable producers (NP1)
  • dairies (NP3).

Food control plans (FCPs)

Food control plans are used by higher risk food businesses to help them meet the requirements of the Food Act; they’re plans for managing food safety and suitability. FCP businesses need to:

  • follow either a template FCP, or devise their own custom one
  • renew their registration every year.

You can find out more about FCPs at Food control plans on the Ministry for Primary Industries’ website.

FCP businesses can include:

  • butchers, fishmongers, delis
  • cafes, restaurants, takeaways, catering
  • people cooking food for sale at a market.

How to register

You have two options to register a new food business:

If you need help, or are not sure what sort of food business you should be registering, contact us and ask to speak to a food officer. We can also make an appointment to discuss your application.

Online registration

To register your new food business online through Business Connect: 

  1. Go to My food rules to understand the food safety rules for your business.
  2. Complete the appropriate Scope of Operations form for your business type (National Programme, Simply Safe & Suitable, or Custom Food Control Plan) from the Ministry for Primary Industries’ Forms & Templates.
  3. Go to Business Connect.
  4. Determine the appropriate action to take.
    If you... then...
    have a RealMe logon
    • log on using your RealMe
    • go to step 5
    don't have a Real me logon
    • create a RealMe log on
      Note: you can use the links on the Business Connect page to do this
    • log on using it
    • go to step 5
  5. Determine if this is your first time logging into Business Connect.
    If...  then...
    this is your first time logging on to Business Connect
    • create a Business Connect account
    • verify your email address
    this is not your first time logging on to Business Connect log on using your account details
  6. Go to the Business Connect dashboard.
  7. Click Register a food business.
  8. Click Check eligibility.
  9. Select Kāpiti Coast District Council in the Your council field.
  10. Complete the form.
    Result: We'll be in touch with an invoice for your Environmental health and food premises fee, or if we have any further questions regarding your application. You can pay your fee in person at one of our service centres, or online, using the details provided with your invoice.

      Note: The online form is administered by Business Connect; you can find their Privacy Statement online.

      Manual registration

      To register your new food business manually:

      1. Go to at My food rules to understand the food safety rules for your business.
      2. Complete the appropriate Scope of Operations form for your business type (National Programme, Simply Safe & Suitable, or Custom Food Control Plan) from the Ministry for Primary Industries’ Forms & Templates.
      3. Complete the appropriate form, depending on whether your business will operate from a single site, or more than one site:
      4. Lodge these forms with the Council. You can do this by email (to [email protected]), post, or in person at one of our service centres.
      5. Pay the appropriate Environmental health and food premises fee when lodging your application. See Payment options for how to pay.

      How to renew your registration

      To renew your food business registration before it expires, you’ll need to either apply online, or follow the manual renewal process.

      Online renewal

      1. Go to Business Connect.
      2. Log on using your RealMe profile.
      3. Go to the Business Connect dashboard.
      4. Complete the renewal form.
        Result: We'll be in touch with an invoice for your Environmental health and food premises fee, or if we have any further questions regarding your application. You can pay your fee in person at one of our service centres, or online, using the details provided with your invoice.

      Note: The online form is administered by Business Connect; you can find their Privacy Statement online.

      Manual renewal

      1. Complete the appropriate form, depending on whether your business operates from a single site, or more than one site:
      2. Lodge these forms with the Council. You can do this by email (to [email protected]), post, or in person at one of our service centres.
      3. Pay the appropriate Environmental health and food premises fee when lodging your application. See Payment options for how to pay.

      About Business Connect

      With Business Connect, registering a food business will be easier and more streamlined. Once you register to use Business Connect, most of your business details will be pre-populated thanks to integration with the New Zealand Business Number.

      Overall, Business Connect aims to make things easier for small and medium business owners in New Zealand, and offer a more consistent user experience across a range of application forms. Some of the benefits include:

      • one place to go to fulfil compliance requirements and track interactions across government
      • making regular renewals quick and easy through pre-populating information
      • sending automated renewal reminders for businesses
      • providing notifications on changes to application status
      • saving important documents to be reused in future.

      You can find out more on the Business Connect website.