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Waikanae Community Board Grants

There are three grants administered by the Waikanae Community Board; the Waikanae Capital Improvement Grant, Waikanae Promotion Fund, and Discretionary Grants Fund.

Procedure for applications | Accountability | Waikanae Capital Improvement Grant | Waikanae Promotion Fund | Discretionary Grants Fund

Procedure for applications

  1. Applications must be made on the approved application form and addressed to the Governance team. For any questions please email or phone the team.
  2. Applications must be received no later than eight working days before the Waikanae Community Board meeting date in order to meet the reporting deadline.
Applications open

Applications are open for:

  • Promotion Fund Grant
  • Discretionary Fund Grant.

Accountability

All grant recipients are required to provide a short, simple report back on use of the funds, by completing an Accountability Report Back form outlining the benefits gained.

Any money NOT used for the purpose applied for is required to be immediately repaid to the Waikanae Community Board, Community Grants Fund.

    Waikanae Capital Improvement Grant

    Interest received on the Waikanae Capital Improvement Fund provides money for the Waikanae Capital Improvement Grant, which is made available once a year. Its purpose is to help Waikanae organisations with capital projects, which must benefit a significant portion of the Waikanae community. There is a total of $37,000 available in the fund for the 2023/24 financial year. 

    For the purpose of this grant, capital expenditure is considered to be money spent by an organisation to acquire equipment or to upgrade and improve assets, which may include items such as property or buildings.

    Timeline

    This funding round is generally open only once a year. 

    Date Action
    April 2025 (TBC) Opening of applications

    Criteria

    The criteria for the Waikanae Capital Improvement Grant are:

    1. Projects must be of benefit to a significant portion of the Waikanae community.
    2. There must be significant input of locally raised funds.
    3. Grants must conform to the accountability requirements for other Council grants, ie, business plan and annual accounts must be provided for grants greater than $5,000.
    4. Applications must be supported by at least three quotations (where appropriate) for the capital works for which funding is being requested.
    5. Applications must be for capital expenditure only. For the purpose of this application, capital expenditure is considered to be money spent by an organisation to acquire equipment or to upgrade and improve assets, and may include items such as property or buildings.

    How to apply

    1. Complete your application on the approved application form (links are live when applications are open):
      • Waikanae Capital Improvement Grant Criteria and Application Form (online)
      • Waikanae Capital Improvement Grant Criteria and Application Form
    2. Check you've included the correct information, as follows:
      • all applications:
        • a bank deposit slip
        • total projected project costs
        • total amount raised by the organisation to date
        • expected revenues and sources
        • total amount requested
        • contingencies
        • a process for managing any identified risks for the project.
      • applications for over $5,000 must also provide: 
        • a simple business plan
        • a copy of the organisation’s annual accounts for grants.

    3. Send your application to:
    Governance team
    Kāpiti Coast District Council
    Private Bag 60601
    Paraparaumu 5254

    or email the Governance team. 

    Accountability

    Successful applicants are required to provide an accountability report to the board within six months of receipt of the grant. This should include details how the Waikanae Community Board Capital Improvement Funds were spent.

    Waikanae Promotion Fund

    The purpose of the Waikanae Promotion Fund is to support groups or individuals who, through their activities, are promoting the Waikanae Ward. This would include events or activities that contribute to making Waikanae a good place to live, attracting visitors to the area, or promoting Waikanae as a visitor destination.

    Submitting applications

    Apply using our online form. We prefer online applications, but hard copies will also be accepted.

    Discretionary Grants Fund

    The Discretionary Grants Fund is to assist groups or individuals who promise a future input into the development of community, cultural or sports activities within the Ward.

    In order to ensure that funds are managed carefully throughout the entire financial year, in November 2012 the Board introduced a set of grant allocation guidelines. This means that although up to $500 is payable per grant, applicants should not necessarily expect to receive that amount in full.

    Applicants should view and familiarise themselves with the criteria and full information about the Discretionary Grants Fund. 

    Submitting applications

    Apply using our online form. We prefer online applications, but hard copies will also be accepted.

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