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Decisions released from Public Excluded Session – previous triennia

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AUDIT AND RISK COMMITTEE : 12 September 2019

UPDATE ON STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS AND STATUS OF COUNCIL BYLAWS 1 April 2019 to 30 June 2019

That the Audit and Risk Committee:

  • note that there was no statutory non-compliance with the ‘key’ acts identified in the fourth quarter of the 2018/19 year;
  • note the current status of Ombudsman and Privacy Commissioner investigations, official information requests, bylaws and litigation;
  • agree that this report, appendices (B) and (C) and resolutions only be released from public excluded business; and
  • agree that appendix (A) and be excluded from public release.

COUNCIL MEETING : 27 JUNE 2019

APPOINTMENT OF INDEPENDENT MEMBER TO THE AUDIT AND RISK COMMITTEE (PP-19-804)

That the Council approves the appointment of Bryan Jackson as an independent member of the Audit and Risk Committee, with full voting rights, with effect from 1 July 2019 to 1 July 2022.

That the resolution and report PP-19-804 ‘Appointment of Independent Member to the Audit and Risk Committee’ minus Appendix 1, are released from public excluded business.

AUDIT AND RISK COMMITTEE : 30 May 2019

UPDATE ON STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS AND STATUS OF COUNCIL BYLAWS 1 JANUARY 2019 TO 31 MARCH 2019 (Corp-19-780)

That the Audit and Risk Committee:

Note that there was no statutory non-compliance with the ‘key’ acts identified in the third quarter of the 2018/19 year;

Note the current status of Ombudsman and Privacy Commissioner investigations, official information requests, bylaws and litigation;

Agree that this report, appendices (C) and (D) and resolutions only be released from public excluded business; and

Agree that appendix (A) and (B) be excluded from public release.

 AUDIT AND RISK COMMITTEE : 28 FEBRUARY 2019

Update on Statutory Compliance Issues, Investigations and Status of Council Bylaws 1 July 2018 to 31 December 2018 (Corp-19-691)

That the Audit and Risk Committee:

Note that there was one statutory non-compliance with the ‘key’ acts identified in the first quarter of the 2018/19 year, as outlined in paragraph 5 and 6 of this report;

Note that there were no statutory compliance issues associated with the ‘key’ acts identified in the second quarter of the 2018/19 year;

Note the current status of Ombudsman and Privacy Commissioner investigations, official information requests, bylaws and litigation;

Agree that this report, appendices (B) and (C) [PDF 3.91 MB] and resolutions only be released from public excluded business; and

Agree that appendix (A) be excluded from public release.

 

 COUNCIL : 6 DECEMBER 2018

DISPOSAL OF PROPERTY (CS-18-671)

That Council, pursuant to Section 40 of the Public Works Act 1981:

Agrees that Council owned property at 4B Ngahina Street, Paraparaumu as legally described as Lot 2 Deposited Plan 81383, Record of Title WB48A/272 as outlined in report CS-18-671 is not required for any public work and that the property is declared surplus to requirements.

Authorises Council officers to commission Section 40 reports from a suitably qualified consultant to identify whether the properties must be offered back to the former owner or their successor in title or whether an exemption from offer back applies under Section 40(2), 40(3) or 40(4).

Agreed that once a Section 40 report has been received the Chief Executive is advised and his approval to either offer back to the former owners or their successors in title, or to approve the exemption of offer back will be sought under his delegated authority.

 

Agrees that if an offer back is declined or an exemption applies under the Public Works Act 1981 then Council authorises the Chief Executive to complete all further steps required to enable the disposal of the land of 4B Ngahina Street including negotiating and completing the terms of sale.

 

COUNCIL (ADDITIONAL) : 1 NOVEMBER 2018

APPOINTMENT OF DISTRICT LICENSING COMMITTEE LIST MEMBERS  (Corp-18-647)

That the report [PDF 237 KB]without the appendices 2-3, be released from Public Excluded.

 

AUDIT AND RISK COMMITTEE : 13 SEPTEMBER 2018

UPDATE ON STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS AND THE STATUS OF COUNCIL BYLAWS FOR 1 APRIL 2018 TO 30 JUNE 2017 (SP-18-570)

That the Audit and Risk Committee:

Note that there were no statutory compliance issues associated with the 'key' acts idenitifed in the fourth quarter of the 2017/18 year.

Note the current status of Ombudsman and Privacy Commissioner investigations, official information requests, bylaws and litigation.

Agree that this report, appendices C and D [PDF 338 KB]and resolutions only be released from public excluded business.

Agree that appendices A and B be excluded from public release.

 

COUNCIL : 9 AUGUST 2018

APPOINTMENT OF INDEPENDENT MEMBER TO THE AUDIT AND RISK COMMITTEE  (Corp-18-554)

That the report [PDF 93 KB] without the appendices, be released from Public Excluded.

 

AUDIT AND RISK COMMITTEE : 3 MAY 2018

UPDATE ON STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS AND THE STATUS OF COUNCIL BYLAWS FOR 1 JANUARY 2018 TO 31 MARCH 2017  (SP-18-461)

That the Audit and Risk Committee:

Note that there were no statutory compliance issues associated with the 'key' acts idenitifed in the third quarter of the 2017/18 year.

Note the current status of Ombudsman and Privacy Commissioner investigations, official information requests, bylaws and litigation.

Agree that this report, appendices C and D [PDF 1.29 MB] and resolutions only be released from public excluded business.

Agree that appendices A and B be excluded from public release.

 

COUNCIL : 1 MARCH 2018

APPOINTMENT OF MĀORI REPRESENTATIVE TO THE STRATEGY AND POLICY COMMITTEE (SP-18-428)

That Council approves the appointment of Bill Carter to the Strategy and Policy Committee.

 

AUDIT AND RISK COMMITTEE : 8 FEBRUARY 2018

UPDATE ON STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS AND THE STATUS OF COUNCIL BYLAWS FOR 1 OCTOBER 2017 TO 31 DECEMBER 2017  (SP-18-415)

That the Audit and Risk Committee:

Note that there were no statutory compliance issues associated with the 'key' acts idenitifed in the second quarter of the 2017/18 year.

Note the current status of Ombudsman and Privacy Commissioner investigations, official informaiton requests, bylaws and litigation.

Agree that this report, [PDF 1.44 MB] appendix D and resolutions only be released from public excluded business.

Agree that appendices A, B and C be excluded from public release.

 

TE WHAKAMINENGA O KĀPITI : 23 JANUARY 2018

APPOINTMENT OF MĀORI REPRESENTATIVE TO THE STRATEGY AND POLICY COMMITTEE (Corp-18-411)

That Te Whakaminenga o Kāpiti recommends to Council that Bill Carter be appointed to the Strategy and Policy Committee for the remainder of the 2016-2019 Triennium.

 

COUNCIL : 15 DECEMBER 2017

 APPOINTMENT OF CHIEF EXECUTIVE  (OD-17-391)

That the Council confirms Wayne Maxwell as the preferred candidate for the position of Chief Executive, Kapiti Coast District Council.

That the Council delegates to the Mayor the authority to make a conditional offer to the preferred candidate for the position of Chief Executive Kapiti Coast District Council.

That the Council authorises the Mayor to instruct JacksonStone on the Council’s behalf, to negotiate with the preferred candidate the conditional employment offer within the parameters of the terms and conditions contained within the draft employment agreement including remuneration negotiations up to a fixed remuneration package of $295,000 (excluding KiwiSaver Compulsory Employer Contribution) per annum.

That, subject to the acceptance of the conditional offer of employment, the Council resolves to appoint Wayne Maxwell to the role of Chief Executive Kāpiti Coast District Council for a five year term commencing before the end of April 2018.

That all media communication from the Council regarding the appointment of a new Chief Executive be authorised by the Mayor and confidentiality regarding the appointment be maintained until after the Mayor and the new Chief Executive release a joint media statement, and confidentially regarding other applicant information  be maintained.

That the Council resolves to approve the release from Public Excluded of the resolution set out above “That, subject to the acceptance of the conditional offer of employment, the Council resolves to appoint Wayne Maxwell to the role of Chief Executive Kāpiti Coast District Council for a five year term commencing before the end of April 2018” only after written confirmation has been given to the Mayor by JacksonStone and Partners that they have received the preferred candidate’s acceptance of the Council’s offer of employment in writing.

 

AUDIT AND RISK COMMITTEE : 30 NOVEMBER 2017

UPDATE ON STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS AND THE STATUS OF COUNCIL BYLAWS FOR 1 JULY 2017 TO 1 SEPTEMBER 2017  (SP-17-355)

That the Audit and Risk Committee:

Note that there was one statutory compliance issue associated with the 'key' acts idenitifed in the first quarter of the 2017/18 year, as outlined in paragraph 14 and 15 of report SP-17-355.

Note that there was one statutory non-compliance issue with the 'key' acts identified in the fourth quarter of the 2016/17 year, as outined in paragraph 14 and 15 of report SP-17-355.

Note the current status of Ombudsman and Privacy Commissioner investigations, official informaiton requests, bylaws and litigation.

Agree that this report [PDF 581 KB], appendix B and resolutions only be released from public excluded business.

Agree that appendices A, C and D be excluded from public release.

 

TE WHAKAMINENGA O KĀPITI : 24 OCTOBER 2017

MĀORI REPRESENTATION TO STRATEGY AND POLICY COMMITTEE  (SP-17-351)

That Te Whakaminenga o Kāpiti notes the resignation of Russell Spratt, as the Maori representative from the Council's Strategy and Policy Committee and as a member of the Maori Economic Development Fund allocation sub-committee.

That Te Whakeminenga o Kāpiti undertake an advertised recruitment process for a Maori representative to the Strategy and Policy Committee.

 

COUNCIL MEETING : 28 SEPTEMBER 2017

APPOINTMENT TO KAPITI COMMUNITY RECREATIONAL TURF TRUST  (CS-17-263)

That the Council appoint Mr Brian Seymour to the Kapiti Community Recreational Turf Trust.

 

PROPOSED CHANGES TO THE EARTHQUAKE-PRONE BUILDING PROJECT  (RS-17-324)

It is recommended that Council approves the changed scope of the Earthquqake-prone Buildings Project, detailed as Option 1, and that the provisioning for years 2017-18, 2018-19 and 2019-20 subject to the Council's Long-Term Plan process be adjusted to:

           Year         Budget required Option 1

          2017-18                 $120,000

          2018-19                 $80,000

          2019-20                 $80,000

Council notes that a special consultative procedure to identify unreinforced masonry buildings adjacent to thoroughfares warranting prioritisation is required.

That the report (excluding Appendix 1) [PDF 129 KB] and the resolutions be released from public excluded business.

 

AUDIT AND RISK COMMITTEE : 21 SEPTEMBER 2017

BUSINESS ASSURANCE CHARTER AND STRATEGY  (Corp-17-314)

That the Audit and Risk Committee endorses the Business Assurance Charter and the Business Assurance Strategy and Plan as provided in this report, Corp-17-314, subject to this work being funded within existing budgets.

That the Audit and Risk Committee approves the release of the Business Assurance Charter [PDF 1.76 MB]at Appendix 1.

 

STRATEGY AND POLICY COMMITTEE : 31 AUGUST 2017

KAPITI COMMUNITY CENTRE FACILITY  (SP-17-183)

That the Strategy and Policy Committee recommends that Council approves the recommendation of Option 1(a), which provides $11,478 to partially subsidise the Community Centre Trust for the loss of revenue from their sub-lease with the DIEC for 3 months.

Council approves the amount of $11,478 be accrued from the 2016/17 financial year to support the Community Centre Trust in the form of a one-off grant.

 

AUDIT AND RISK COMMITTEE : 10 AUGUST 2017

UPDATE ON STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS AND THE STATUS OF COUNCIL BYLAWS FOR 1 JANUARY 2017 TO 31 MARCH 2017  (SP-17-171)

That the Audit and Risk Committee:

a   note that there was no statutory compliance issue associated with the 'key' acts identified in the third quarter of the 2016/17 year

b   note the current status of Ombudsman and Privacy Commissioner investigations, official information rqeuests, bylaws and litigation

c   agree that this report [PDF 221 KB], appendix B [PDF 358 KB]and resolutions only be released from public excluded business.

 

COUNCIL MEETING : 10 AUGUST 2017

PUBLIC ART PANEL APPOINTMENTS  (CS-17-226)

That Council appoints Deb Donnelly and Amanda Waijers to the Public Art Panel.

That Council appoints Tracey Morgan, as nominated by Te Whakaminenga o Kāpiti, and Janet Bayly, as nominated by Mahara Gallery Trust, to the Public Art Panel.

 

COUNCIL ADDITIONAL MEETING : 25 MAY 2017

OTAIHANGA PRECAST YARD LEASE AGREEMENT  (IS-17-198)

That Council delegates authority to the Chief Executive to enter into a lease agreement with the Fletcher Construction Company for land at Otaihanga Landfill for the purposes of a precast yard, as outlined in this report IS-17-198.

 

AUDIT AND RISK COMMITTEE : 27 APRIL 2017

UPDATE ON STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS AND THE STATUS OF COUNCIL BYLAWS FOR 1 JANUARY 2017 TO 31 MARCH 2017  (SP-17-171)

That the Audit and Risk Committee:

  • note that there was one statutory compliance issue associated with the 'key' acts identified in the third quarter of the 2016/17 year
  • note the current status of Ombudsman and Privacy Commissioner investigations, official informaiton requestsw, bylaws and litigation
  • agree that this report [PDF 373 KB], appendix B and resolutions only be released from public excluded business, and
  • agree that appendices A and C be excluded from public release.

 

COUNCIL MEETING : 13 APRIL 2017

APPOINTMENT OF MĀORI REPRESENTATIVES TO COUNCIL STANDING COMMITTEES FOR 2016-2019 TRIENNIUM  (Corp-16-063)

That Council approves the following appointments, with voting rights, effective for the remainder of th4e 2016-2019 Triennium:

  • Russell Spratt to the Strategy and Policy Committee
  • Ann-Maree Ellison to the Operations and Finance Committee

That Council approves the release of these recommendations from Public Excluded.

WITHDRAWAL OF POLICY 3.14 AND SOME RULES IN CHAPTER 4 OF THE PROPOSED DISTRICT PLAN  (SP-17-166)

That Council approves the withdrawal of the provisions of the Proposed District Plan as set out in Appendix 1 of SP-17-166 in accordance with the process specified in Clause 8D of the Resource Management Act 1991.  That Council approves the release of the report [PDF 315 KB] and recommendations from Public Excluded.

 

GRANTS ALLOCATION COMMITTEE - WASTE LEVY : 16 MARCH 2017

WASTE LEVY ALLOCATION 2016/17 : NEW TECHNOLOGIES AND SEED FUNDING (CATEGORY 4)  (IS-17-128)

That the Grants Allocation Committee approves $150,000 (excl GST) Waste Levy funding to the Kāpiti Biodiesel Cooperative, on the condition that a suitable site and all necessary consents are obtained by the applicant.

That the Grants Allocation Committee approves $25,000 (excl GST) Waste Levy funding to Nufuels Ltd to test the co-pyrolysis of plastic bags with tyres.

That the Grants Allocation Committee approves $10,000 (excl GST) Waste Levy funding to Organic Wealth to rollout the "Save on Waste" programme on the Kāpiti Coast.

That the resolutions and report IS-17-128 [PDF 245 KB] (excluding Appendices B, C and D) be released from public excluded business.

 

COUNCIL MEETING : 2 MARCH 2017

TE NEWHANGA KĀPITI COMMUNITY CENTRE LEASE  (SP-16-133)

That the Council approves the recommendation to implement an interim lease solution which offers (Option 1):

1.1   A short term lease agreement for three months, commencing on April 1 2017 and expiring on 30 June 2017.  This will ensure that the lease terms align with community service contracts timeframes and the Long Term Plan cycle.

1.2   Two separate peppercorn lease arrangements to Te Newhanga Kāpiti Community Centre Trust, and the Disability Information and Equipment Centre for the term of the interim lease.  The principal part to be leased to the Trust for the community centre function and the adjacent part to be leased to the DIEC.

That the Council approves the continued investigation into longer term options that enable the Trust to proceed with its vision of becoming a vibrant community hub while supporting the DIEC to remain a founding tenant.  If a long term option is not achieved by this date, the interim lease agreement would continue on a month by month basis.

A full report exploring options will be presented to the Strategy and Policy Committee on 25 May 2017.

That the resolutions be released from public excluded business.  

UPGRADE OF KĀPITI LIGHTS BUSINESS PARTNERING AND FUNDING AGREEMENT  (IS-16-001)

That Council endorses the Upgrade of Kāpiti Lights Project - Partnering and Funding Agreement, and ratifies the partial funding of $380,000 to allow this project to proceed. 

That report IS-16-001 and its resolutions be released once approved.

APPOINTMENT OF COMMUNITY REPRESENTATIVES TO THE GRANTS ALLOCATION COMMITTEE  (Corp-16-075)

That the Council notes the work of the previous community, iwi and youth representatives and thanks them for their contribution to the work of the Grants Allocation programmes.

That Council appoints for the remainder of the 2016-2019 Triennium:

(a)  Paula Archibald, Mary-Jane Duffy, and Jill Stansfield, as community representatives on the Grants Allocation Committee for the Creative Communities New Zealand Scheme

(b)  Janet Murray and John Hayes as community representatives on the Grants Allocation Commitee for the Community Grants Scheme

Confirms Heidi Stone as the Youth Council's youth nominee on the Grants Allocation Committee for the Creative Communities New Zealand Scheme.

That Council approves the release of report Corp-16-075 [PDF 2.01 MB](excluding Appendix 2) and the resolutions from public excluded session.

 

AUDIT AND RISK COMMITTEE : 16 FEBRUARY 2017

UPDATE ON STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS AND THE STATUS OF COUNCIL BYLAWS FOR 1 JULY 2016 TO 31 DECEMBER 2016  (SP-16-061)

That the Audit and Risk Committee:

a   notes that there was one statutory compliance issue associated with the 'key' acts identified in the first two quarters of the 2016/17 year and one breach of the Reserves Act 1977 identified in the second quarter of the 2016/17 year

b   notes the current status of the Ombudsman and Privacy Commissioner investigations, official information requests, bylaws, litigation and weathertight claims

c   agrees that this report (SP-16-061 [PDF 339 KB]), appendix (B) and resolutions only be released from public excluded business, and

d   agrees that appendix (A), (C) and (D) be excluded from public release.

 

COUNCIL : 15 DECEMBER 2016

ECONOMIC DEVELOPMENT LEADERSHIP GROUP - APPOINTMENT OF INDEPENDENT CHAIR (SP-16-051)

That the Council endorses the appointment of David Webber as the independent Chair of the Economic Development Leadership group.

That the terms of the Chair be for one calendar year starting in January 2017, with a right to renew for a further year, to provide consistency throughout Council's Long Term Plan process and Economic Development Strategy review.

KĀPITI DISABILITY EQUIPMENT AND INFORMATION CENTRE  (SP-16-047)

That the Council approves the recommendation of Option 2, where the Council:

a   provides additional funding of $4,826 to subsidise the shortfall in rent for the DIEC over the period of 30 December 2016 to 30 March 2017 (the life of the lease agreement).

b   endorses a formal request to the Community Centre Trust to reduce the DIEC rent by one month (or $3,826) to assist the DIEC's shortfall in rent for the period of 30 December to 30 March 2017.

c   approves the investigation on longer term options that enable the Trust to proceed with its vision of becoming a vibrant community hub while supporting the DIEC to remain a founding tenant, in line with the principles outlined in the original terms of the heads of agreement document.  A full report exploring options will be presented to Council on 2 March 2017.

d   that the resolution be released from public excluded business.

 

OPERATIONS AND FINANCE COMMITTEE : 1 DECEMBER 2016

That the Operations and Finance Committee accept the tender from Crowe Construction and Associates Limited for the value of $4,072.872 excluding GST for the rebuild of Ōtaki Pool.