Decisions released from Public Excluded Session
Term of Office: 2022–25
This information lists the most recent decisions first. That the resolution be released from public excluded business:
Council meeting 27 April 2023
APPOINTMENT OF INDEPENDENT CHAIRPERSON TO THE KAPITI AIRPORT COMMUNITY LIAISON GROUP AND UPDATED TERMS OF REFERENCE
That Council agree that Appendix B of this report is available for public release.
Council meeting 23 March 2023
STRATEGIC PROPERTY ACQUISITION
That Council:
A: Approve the purchase of 14 Charnwood Grove, Waikanae as a strategic purchase for a future public work. Refer Attachment 1 - Location Plan of the Strategic Property Acquisition report adopted on 23 March 2023.
B: Authorise the Chief Executive to take all necessary steps to negotiate and finalise an agreement for sale and purchase of the property at 14 Charnwood Grove and undertake all steps necessary to conclude the purchase.
C: Note that only the resolution of the Strategic Property Acquisition report adopted on 23 March 2023 can be released from Public Excluded business after settlement of 14 Charnwood Grove, Waikanae has taken place.
PROPERTY DISPOSAL
That Council:
A: Agree that Council owned property at 40 Kiwi Road, Raumati Beach, legally described as Lot 38 DP 17179 held in Record of Title WN662/16, is declared surplus to Council’s requirements.
B: Note Council officers to commission a Preliminary Public Works Act 1981 (PWA) Section 40 report from a suitably qualified consultant, to identify whether the property at 40 Kiwi Road must be offered back to the former owner(s) or their successor(s) in title, or whether an exemption from offer back applies under PWA Section 40(2), 40(3) or 40(4).
C: Agree that when the above-mentioned report has been received, approval is sought from the Chief Executive under his delegated authority, to either offer the property back to the former owner(s) or successor(s) in title, or that an offer back exemption applies.
D: Agree that if an offer back is declined or an exemption applies under the PWA 1981, Council authorise the Chief Executive to complete all further steps required in the disposal of 40 Kiwi Road, including negotiation and completion of the terms of sale.
E: Agree that Council officers dispose of land at 40 Kiwi Road to KO, based on the land being used to provide access to a multi-purpose housing development at 59-69 Raumati Road.
F: Agree that only the resolutions of Property Disposal report, adopted on 23 March 2023, can be released from Public Excluded business after settlement of 40 Kiwi Road, Raumati Beach has taken place.
COUNCIL MEETING: 23 February 2023
APPOINTMENT OF THE CHAIR AND INDEPENDENT MEMBER OF THE RISK AND ASSURANCE COMMITTEE
That Council approves the release of this report, Appointment of the Chair of the Risk and Assurance Committee with the exception of Appendices 209 from public excluded session.
Term of Office: 2019–22
This information lists the most recent decisions first. That the resolution be released from public excluded business:
STRATEGY & OPERATIONS COMMITTEE MEETING: 15 September 2022
MAJOR EVENTS FUND 2022/23 CLOSEOUT AND RECOMMENDATIONS (Resolution from 9 June 2022)
That the Strategy and Operations Committee:
Notes the results of the 2021/22 Kāpiti Coast Major Events Fund.
Agree to distribute $197,000 from the 2022/23 Major Events Fund as follows:
|
Name of Event |
Funding recommendations |
Type of Investment |
Conditions Standard terms and conditions of funding, plus: |
||
|
2022/23 |
2023/24 |
2024/25 |
|||
|
Kāpiti Women's Triathlon |
12,000.00 |
12,000.00 |
12,000.00 |
Strategic Growth |
attendance increasing 20% year on year ROI increasing to 2.5:1 in year 2 with aim to increase to 5:1 by year 3 Continued effective collaboration with XTERRA |
|
XTERRA |
30,000.00 |
20,000.00 |
10,000.00 |
Major Events |
|
|
Kāpiti Half - Oma te Takutai |
30,000.00 |
30,000.00 |
20,000.00 |
Major Events |
|
|
Kāpiti Food Fair |
25,000.00 |
|
|
Major Events |
|
|
Ōtaki Kite Festival |
25,000.00 |
25,000.00 |
20,000.00 |
Major Events |
Increase in diversification of income streams as agreed with Council staff |
|
Māoriland Film Festival |
30,000.00 |
30,000.00 |
25,000.00 |
Major Events |
Satisfactory delivery of 2022 event – meets required ROI, satisfactory visitor survey results. |
|
Matariki Ramaroa |
45,000.00 |
|
|
Major Events |
Satisfactory delivery of 2022 event – meets required ROI, satisfactory visitor survey results. |
|
TOTAL |
197,000.00 |
117,000.00 |
87,000.00 |
|
|
C. Note that the proposed 2022/23 Kāpiti Coast Major Events Fund allocation is made up of:
(a) $12,000 from the Strategic Growth Fund
(b)$185,000 from the main Major Events Fund.
D. Note that these recommendations commit Council to the following funding in out-years (subject to performance criteria being met):
(a) $117,000 of the available $200,000 in the 2023/24 Major Events Fund
(b) $87,000 of the available $200,000 in the 2024/25 Major Events Fund.
E. Note that all applicants have been assessed by the Major Events Fund Assessment Panel using the agreed criteria set out in the Major Events Policy.
F. Note that the funding recipients must adhere to the agreed terms and conditions of their funding.
COUNCIL MEETING: 28 July 2022
APPOINTMENT OF CHIEF EXECUTIVE
To confirm the appointment of Darren Edwards as Chief Executive under section 42(1) of the Local Government Act 2002 having now completed the necessary background and referee checks. The terms of the appointment comply with clause 34 of Schedule 7 of the Local Government Act 2002 which sets out requirements for the terms of the appointment of the Chief Executive.
That Darren Edwards will be appointed to the full time role of Chief Executive Kāpiti Coast District Council for a term of five years commencing 10 October 2022 with a commencing fixed remuneration at $310,000 per annum.
APPOINTMENT OF COMMUNITY REPRESENTATIVES TO THE GRANTS ALLOCATION SUBCOMMITTEE
That Council appoints for the remainder of the 2019-2022 Triennium:
A. James Bowen and Grant Stevenson as community representatives, and Tama Porter as youth representative to the Grants Allocation Subcommittee for the Creative Communities New Zealand Scheme.
B. That Council approves the release of this report ‘Appointment of Community Representative to the Grants Allocation Subcommittee’ (excluding Appendices) and the resolutions from public excluded session.
STRATEGY & OPERATIONS COMMITTEE MEETING: 12 May 2022
PARAPARAUMU TRANSPORT HUB CONSTRUCTION CONTRACT
That the Strategy and Operations Committee:
Approve the allocation of a project budget for the Paraparaumu Transport Hub project of $8.5m.
Delegate authority to the Chief Executive to execute a contract for the construction of the Paraparaumu Transport Hub in general accordance with this report.
AUDIT & RISK MEETING: 3 March 2022
UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS
That the Audit and Risk Subcommittee:
note the information on the Council’s legislative compliance declarations;
note the current status of Ombudsman and Privacy Commissioner investigations, other compliance matters and litigation;
agree that this report and resolutions only be released from public excluded business; and
agree that Appendix A and B of this report, be excluded from public release.
AUDIT & RISK MEETING: 2 November 2021
UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS
That the Audit and Risk Subcommittee:
note the information on the Council’s legislative compliance declarations;
note the current status of Ombudsman and Privacy Commissioner investigations, other compliance matters and litigation;
agree that this report and resolutions only be released from public excluded business; and
agree that Appendix A of this report, be excluded from public release.
COUNCIL MEETING: 30 September 2021
MAHARA GALLERY - AWARD TENDER
That the Council accepts the Officer recommendation to award the contract to Crowe Construction & Associates Ltd at the tender price of $4,208,207.61 excluding GST.
That the Council delegates authority to the Chief Executive to enter into a contract with Crowe Construction & Associates Ltd in general accordance with this report.
That the Council approves the release of these resolutions from public excluded business.
RE-APPOINTMENT OF COUNCIL-APPOINTED TRUSTEE TO KAPITI COMMUNITY RECREATIONAL TURF TRUST
That the Council re-appoint Brian Seymour as a trustee to the Kāpiti Community Recreational Turf Trust for a further term of three years.
That this resolution be released from public excluded business.
COUNCIL MEETING: 26 August 2021
APPOINTMENT OF A COMMUNITY REPRESENTATIVE TO THE GRANTS ALLOCATION SUBCOMMITTEE
That Council appoints for the remainder of the 2019-2022 Triennium:
(a) Michelle Scullion as community representative on the Grants Allocation Subcommittee for the Creative Communities New Zealand Scheme;
That Council approves the release of this report ‘Appointment of Community Representative to the Grants Allocation Subcommittee’ (excluding Appendices) and the resolutions from public excluded session.
AUDIT & RISK MEETING: 12 August 2021
UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS
That the Audit and Risk Subcommittee:
note that there were no compliance issues or breaches identified during the 2021 fourth quarter;
note the current status of Ombudsman and Privacy Commissioner investigations and litigation;
agree that this report and resolutions only be released from public excluded business; and
agree that Appendix A of this report, be excluded from public release.
COUNCIL MEETING: 29 July 2021
APPOINTMENT OF INDEPENDENT MEMBER TO THE AUDIT AND RISK SUBCOMMITTEE
That the Council approves the appointment of Gary Simpson as Independent Member of the Audit and Risk Subcommittee from 31 August 2021 to 31 August 2024
That the Council approves the release of this report, Appointment of Independent Member to the Audit and Risk Subcommittee, from public excluded business.
AUDIT & RISK MEETING: 20 May 2021
UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS
That the Audit and Risk Subcommittee:
note that there were no compliance issues or breaches during the quarter;
note the current status of Ombudsman and Privacy Commissioner investigations and litigation;
agree that this report and resolutions only be released from public excluded business; and
agree that Appendix A of this report, be excluded from public release.
AUDIT & RISK MEETING: 25 February 2021
UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS
That the Audit & Risk Subcommittee:
note that there were minor compliance issues associated with discharge into the Mazengarb Stream. The Greater Wellington Regional Council was advised of the breaches;
note the current status of Ombudsman and Privacy Commissioner investigations and litigation;
agree that this report and resolutions only be released from public excluded business; and
agree that Appendices [A] and [B] of this report, be excluded from public release.
COUNCIL MEETING: 29 October 2020
STRATEGIC PROPERTY PURCHASE - PRIORITISATION
That the Council:
Ex Landfill Land
Approves the acquisition of Section 6, 7, 8, 9, 11, 12, 16, 18, 20, 21 and 28 from NZTA for retaining water monitoring, wetlands for bioremediation of landfill leachate and for separation of private land from the landfill and wastewater treatment plant as detailed in Appendix 1 of Strategic Property Purchase – Prioritisation adopted on 29 October 2020 and that this resolution is released from Public Excluded Business.
Hadfield Road Notional Road
Approves the acquisition of approximately 0.8567ha of land at 52 Hadfield Road (Lot 3 DP 530246) for a future local road connection between Hadfield Road and Huia Street, Waikanae as detailed in Appendix 3 of Strategic Property Purchase – Prioritisation adopted on 29 October 2020 and that this resolution is released from Public Excluded Business.
COUNCIL MEETING: 27 February 2020
APPOINTMENT OF COMMUNITY REPRESENTATIVES TO THE GRANTS ALLOCATION SUBCOMMITTEE
That the Council notes the work of the previous community, iwi and youth representatives and thanks them for their contribution to the work of the Grants Allocation programmes
That Council appoints for the remainder of the 2019-2022 Triennium:
(a) Paula Archibald, Mary-Jane Duffy and Jenna-Lea Philpott as community representatives on the Grants Allocation Committee for the Creative Communities New Zealand Scheme;
(b) John Hayes and Sarah Yuile as community representatives on the Grants Allocation Committee for the Community Grants Scheme.
Confirms Evalina Brunoro-Beilman as the Youth Council’s youth nominee on the Grants Allocation Committee for the Creative Communities New Zealand Scheme;
That Council approves the release of this report ‘Appointment of Community Representatives to the Grants Allocation Subcommittee’ (excluding Appendices) and the resolutions from public excluded session.
AUDIT & RISK SUBCOMMITTEE: 20 February 2020
UPDATE ON OMBUDSMAN AND PRIVACY COMMISSIONER INVESTIGATIONS AND LITIGATION STATUS REPORT
That the Audit and Risk Subcommittee:
notes the current status of Ombudsman and Privacy Commissioner investigations and litigation;
agrees that this report and resolutions only be released from public excluded business; and
agrees that Appendix A and Appendix B to this report be excluded from public release.
COUNCIL MEETING: 12 December 2019
APPOINTMENT OF CHAIR OF THE AUDIT AND RISK SUBCOMMITTEE
The Council:
- approves the appointment of Bryan Jackson as Independent Chair of the Audit and Risk Subcommittee from 12 December 2019 to 12 December 2022
- That the Council approves the release of this report, Appointment of the Chair of the Audit and Risk Subcommittee, with the exception of Appendix 2 from public excluded session.