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HomeKaunihera | CouncilMeetingsPublic Excluded Session decisions
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Decisions released from Public Excluded Session

Term of Office: 2019–22

This information lists the most recent decisions first.  That the resolution be released from public excluded business:

STRATEGY & OPERATIONS COMMITTEE MEETING: 15 September 2022

MAJOR EVENTS FUND 2022/23 CLOSEOUT AND RECOMMENDATIONS (Resolution from 9 June 2022)

That the Strategy and Operations Committee:

Notes the results of the 2021/22 Kāpiti Coast Major Events Fund. 

Agree to distribute $197,000 from the 2022/23 Major Events Fund as follows:

Name of Event

Funding recommendations

Type of Investment

Conditions

Standard terms and conditions of funding, plus:

2022/23

2023/24

2024/25

Kāpiti Women's Triathlon

    12,000.00

    12,000.00

  12,000.00

Strategic Growth

attendance increasing 20% year on year

ROI increasing to 2.5:1 in year 2 with aim to increase to 5:1 by year 3

Continued effective collaboration with XTERRA

XTERRA

    30,000.00

    20,000.00

  10,000.00

Major Events

 

Kāpiti Half - Oma te Takutai

    30,000.00

    30,000.00

  20,000.00

Major Events

 

Kāpiti Food Fair

    25,000.00

 

 

Major Events

 

Ōtaki Kite Festival

    25,000.00

    25,000.00

  20,000.00

Major Events

Increase in diversification of income streams as agreed with Council staff

Māoriland Film Festival

    30,000.00

    30,000.00

  25,000.00

Major Events

Satisfactory delivery of 2022 event – meets required ROI, satisfactory visitor survey results.

Matariki Ramaroa

    45,000.00

 

 

Major Events

Satisfactory delivery of 2022 event – meets required ROI, satisfactory visitor survey results.

TOTAL

  197,000.00

  117,000.00

  87,000.00

 

 

C. Note that the proposed 2022/23 Kāpiti Coast Major Events Fund allocation is made up of:

      (a) $12,000 from the Strategic Growth Fund

      (b)$185,000 from the main Major Events Fund.

D.  Note that these recommendations commit Council to the following funding in out-years (subject to performance criteria being met):

       (a) $117,000 of the available $200,000 in the 2023/24 Major Events Fund

       (b) $87,000 of the available $200,000 in the 2024/25 Major Events Fund.

E. Note that all applicants have been assessed by the Major Events Fund Assessment Panel using the agreed criteria set out in the Major Events Policy.

F. Note that the funding recipients must adhere to the agreed terms and conditions of their funding.

COUNCIL MEETING: 28 July 2022

APPOINTMENT OF CHIEF EXECUTIVE

To confirm the appointment of Darren Edwards as Chief Executive under section 42(1) of the Local Government Act 2002 having now completed the necessary background and referee checks.  The terms of the  appointment comply with clause 34 of Schedule 7 of the Local Government Act 2002 which sets out requirements for the terms of the appointment of the Chief Executive.

That Darren Edwards will be appointed to the full time role of Chief Executive Kāpiti Coast District Council for a term of five years commencing 10 October 2022 with a commencing fixed remuneration at $310,000 per annum.

APPOINTMENT OF COMMUNITY REPRESENTATIVES TO THE GRANTS ALLOCATION SUBCOMMITTEE

That Council appoints for the remainder of the 2019-2022 Triennium:

A. James Bowen and Grant Stevenson as community representatives, and Tama Porter as youth representative to the Grants Allocation Subcommittee for the Creative Communities New Zealand Scheme.

B. That Council approves the release of this report ‘Appointment of Community Representative to the Grants Allocation Subcommittee’ (excluding Appendices) and the resolutions from public excluded session.

STRATEGY & OPERATIONS COMMITTEE MEETING: 12 May 2022

PARAPARAUMU TRANSPORT HUB CONSTRUCTION CONTRACT

That the Strategy and Operations Committee:

Approve the allocation of a project budget for the Paraparaumu Transport Hub project of $8.5m.

Delegate authority to the Chief Executive to execute a contract for the construction of the Paraparaumu Transport Hub in general accordance with this report.

AUDIT & RISK MEETING: 3 March 2022

UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS

That the Audit and Risk Subcommittee:

note the information on the Council’s legislative compliance declarations;

note the current status of Ombudsman and Privacy Commissioner investigations, other compliance matters and litigation;

agree that this report and resolutions only be released from public excluded business; and

agree that Appendix A and B of this report, be excluded from public release.

AUDIT & RISK MEETING: 2 November 2021

UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS

That the Audit and Risk Subcommittee:

note the information on the Council’s legislative compliance declarations;

note the current status of Ombudsman and Privacy Commissioner investigations, other compliance matters and litigation;

agree that this report and resolutions only be released from public excluded business; and

agree that Appendix A of this report, be excluded from public release.

COUNCIL MEETING: 30 September 2021

MAHARA GALLERY - AWARD TENDER

That the Council accepts the Officer recommendation to award the contract to Crowe Construction & Associates Ltd at the tender price of $4,208,207.61 excluding GST.

That the Council delegates authority to the Chief Executive to enter into a contract with Crowe Construction & Associates Ltd in general accordance with this report.

That the Council approves the release of these resolutions from public excluded business.

RE-APPOINTMENT OF COUNCIL-APPOINTED TRUSTEE TO KAPITI COMMUNITY RECREATIONAL TURF TRUST

That the Council re-appoint Brian Seymour as a trustee to the Kāpiti Community Recreational Turf Trust for a further term of three years.

That this resolution be released from public excluded business.

COUNCIL MEETING: 26 August 2021

APPOINTMENT OF A COMMUNITY REPRESENTATIVE TO THE GRANTS ALLOCATION SUBCOMMITTEE

That Council appoints for the remainder of the 2019-2022 Triennium:

(a) Michelle Scullion as community representative on the Grants Allocation Subcommittee for the Creative Communities New Zealand Scheme;

That Council approves the release of this report ‘Appointment of Community Representative to the Grants Allocation Subcommittee’ (excluding Appendices) and the resolutions from public excluded session.

AUDIT & RISK MEETING: 12 August 2021

UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS

That the Audit and Risk Subcommittee:

note that there were no compliance issues or breaches identified during the 2021 fourth quarter;

note the current status of Ombudsman and Privacy Commissioner investigations and litigation;

agree that this report and resolutions only be released from public excluded business; and

agree that Appendix A of this report, be excluded from public release.

COUNCIL MEETING: 29 July 2021

APPOINTMENT OF INDEPENDENT MEMBER TO THE AUDIT AND RISK SUBCOMMITTEE

That the Council approves the appointment of Gary Simpson as Independent Member of the Audit and Risk Subcommittee from 31 August 2021 to 31 August 2024

That the Council approves the release of this report, Appointment of Independent Member to the Audit and Risk Subcommittee, from public excluded business.

AUDIT & RISK MEETING: 20 May 2021

UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS

That the Audit and Risk Subcommittee:

note that there were no compliance issues or breaches during the quarter;

note the current status of Ombudsman and Privacy Commissioner investigations and litigation;

agree that this report and resolutions only be released from public excluded business; and

agree that Appendix A of this report, be excluded from public release.

AUDIT & RISK MEETING: 25 February 2021

UPDATE ON LITIGATION STATUS, STATUTORY COMPLIANCE ISSUES, INVESTIGATIONS

That the Audit & Risk Subcommittee:

note that there were minor compliance issues associated with discharge into the Mazengarb Stream.  The Greater Wellington Regional Council was advised of the breaches;

note the current status of Ombudsman and Privacy Commissioner investigations and litigation;

agree that this report and resolutions only be released from public excluded business; and

agree that Appendices [A] and [B] of this report, be excluded from public release.

COUNCIL MEETING: 29 October 2020

STRATEGIC PROPERTY PURCHASE - PRIORITISATION

That the Council:

Ex Landfill Land

Approves the acquisition of Section 6, 7, 8, 9, 11, 12, 16, 18, 20, 21 and 28 from NZTA for retaining water monitoring, wetlands for bioremediation of landfill leachate and for separation of private land from the landfill and wastewater treatment plant as detailed in Appendix 1 of Strategic Property Purchase – Prioritisation adopted on 29 October 2020 and that this resolution is released from Public Excluded Business.

Hadfield Road Notional Road

Approves the acquisition of approximately 0.8567ha of land at 52 Hadfield Road (Lot 3 DP 530246) for a future local road connection between Hadfield Road and Huia Street, Waikanae as detailed in Appendix 3 of Strategic Property Purchase – Prioritisation adopted on 29 October 2020 and that this resolution is released from Public Excluded Business.

COUNCIL MEETING: 27 February 2020

APPOINTMENT OF COMMUNITY REPRESENTATIVES TO THE GRANTS ALLOCATION SUBCOMMITTEE

That the Council notes the work of the previous community, iwi and youth representatives and thanks them for their contribution to the work of the Grants Allocation programmes

That Council appoints for the remainder of the 2019-2022 Triennium:

(a) Paula Archibald, Mary-Jane Duffy and Jenna-Lea Philpott as community representatives on the Grants Allocation Committee for the Creative Communities New Zealand Scheme;

(b) John Hayes and Sarah Yuile as community representatives on the Grants Allocation Committee for the Community Grants Scheme.

Confirms Evalina Brunoro-Beilman as the Youth Council’s youth nominee on the Grants Allocation Committee for the Creative Communities New Zealand Scheme;

That Council approves the release of this report ‘Appointment of Community Representatives to the Grants Allocation Subcommittee’ (excluding Appendices) and the resolutions from public excluded session.

AUDIT & RISK SUBCOMMITTEE: 20 February 2020

UPDATE ON OMBUDSMAN AND PRIVACY COMMISSIONER INVESTIGATIONS AND LITIGATION STATUS REPORT

That the Audit and Risk Subcommittee:

notes the current status of Ombudsman and Privacy Commissioner investigations and litigation;

agrees that this report and resolutions only be released from public excluded business; and

agrees that Appendix A and Appendix B to this report be excluded from public release.

COUNCIL MEETING: 12 December 2019

APPOINTMENT OF CHAIR OF THE AUDIT AND RISK SUBCOMMITTEE

The Council:

  • approves the appointment of Bryan Jackson as Independent Chair of the Audit and Risk Subcommittee from 12 December 2019 to 12 December 2022
  • That the Council approves the release of this report, Appointment of the Chair of the Audit and Risk Subcommittee, with the exception of Appendix 2 from public excluded session.

 

Previous Trienniums

  • See decisions released from other trienniums

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