Guides and forms
The following guides and forms are useful when making submissions or applications to Kāpiti Coast District Council.
- LIM reports
- Liquor/alcohol licencing
- Native tree protection brochure and growing guide
- Other animals (not dogs or bees)
- Rates (property and water)
- Rates inserts
- Rates remissions
- Resource consents – includes temporary events management plan
- Subdivision and development
- Trade waste
- Trading in public places
- Waste collection and operation
- Water conservation
- Water supply
Kāpiti has a thriving arts scene, making it an exciting creative destination for locals and visitors alike.
- Buskers wanting to perform within the Kāpiti Coast District should view Guidelines for Buskers[PDF 73 KB] to maximise your success and avoid complaints from residents.
- Application to keep bees in an urban area[PDF 188 KB]
- Application to keep bees in an urban area (online application form)
- Business start-up meeting request form[PDF 177 KB]
A full list of building consent forms, including the standard application form, and checklists to assist with your building consent application are available for download or print.
- Residential Application for a Building Consent and/or Project Information Memorandum – Form 256a[PDF 391 KB]
- Request to View a Building File (Form 122)[PDF 314 KB]
- Commercial and Complex Residential Application for Building Consent and/or PIM (Form 256B)[PDF 466 KB]
- As-Built Drawing Specification Guidance (Form 717 pdf)[PDF 135 KB]
- Request for Extension to Building Consent (Form 149)
- Request for Extension to Building Consent (Form 149 pdf)
- TA Application for Discretionary Exemption (Form 256c)[DOC 383 KB]
- TA Application for Discretionary Exemption (Form 256c pdf)[PDF 151 KB]
- Single Residential And Accessory Building checksheet (Checksheet 333)[PDF 216 KB]
- Temporary Buildings checksheet (Checksheet 334)[PDF 149 KB]
- Minor Works checksheet (Checksheet 336)[PDF 176 KB]
- Multi Residential, Industrial or Commercial Buildings checksheet (Checksheet 337)[PDF 234 KB]
- Signs checksheet (Checksheet 332)[PDF 158 KB]
- Making a building consent authority complaint[PDF 98 KB]
- A Beginner's Guide to Resource and Building Consent Process - Ministry of Business, Innovation & Employment website
- Guide to obtaining a building consent on the Kāpiti Coast (558)[PDF 485 KB]
- Building Consents – Natural Hazard Guidance Information (570[PDF 300 KB]
The Kāpiti Coast District Council provides housing for qualifying older persons, and has over 118 flats in 10 locations throughout the District.
Find out more.
- Proposed Plan Change 2 Submission Form (Form 5)[PDF 772 KB]
For more information, see Proposed Plan Change 2.
- Further submission in support of, or opposition to, submission on notified proposed plan change (Form 6)[PDF 869 KB]
See District Plan for more information.
The Dog ownership section of this site details the requirements for dog owners and their animal is the Kāpiti Coast District.
- Dog Registration Form 2022/23[PDF 266 KB]
- Late dog registration fee waiver application form[PDF 413 KB]
- Application for Approved Owner Status[PDF 342 KB]
- Application for permit to Keep three or more dogs[DOCX 52 KB]
- Application for working/disability assist dog[PDF 330 KB]
- Change of Ownership/Dog Transferred Out of District Notification Form[PDF 213 KB]
- Deceased Dog Declaration Form[PDF 290 KB]
- Neuter/Spey Declaration Form[PDF 186 KB]
A brochure on earthworks and archaeological sites, to encourage contractors, landscapers, developers and land owners to take precautions before digging.
View the brochure.[PDF 1.77 MB]
The Council has a role to administer the Electoral Act’s rules around where and when electoral signage can be displayed in the lead up to an election. Guidelines[PDF 3.23 MB] were developed for the 2020 Election for the advice of parties and the local community.
Candidate signs must meet New Zealand Transport Agency (NZTA) rules for any signage on state highways and expressways.
The Council’s District Plan has restrictions on the placement of election signs, including the size of signs and the timings of when they can be displayed (refer to the signs Chapter, specifically compliance within rules SIGN R1 General Permitted Activity Standards; and SIGN R2 Election signs). Any signs outside of the permitted activities require a resource consent.
District Plan permits the erection of election signs on approved sites for a period two months prior to election day.
Election signs can be erected on approved sites from Monday 8 August to midnight Friday 7 October.
Who is responsible for what?
Our District Plan includes certain restrictions on where signs can be. Signs can be up to 3 square metres and printed on both sides.
Council-managed properties – there are 10 approved locations throughout the district. (Maps of permitted locations are shown in the guidelines[PDF 3.23 MB]).
There are also specific rules for parked trailer signs and there are a number of streets around the district with high traffic volume where these cannot be used.
On private property – signs can be placed within one metre of the boundary, with the written consent of the owner.
Be mindful of the hazards that exist when metal stakes are used in areas where underground services exist. Use wooden or non-metallic stakes, identify where power cables are located, and keeping signage inside identified boundaries.
Our Compliance team can also offer more specific advice on the permitted placement of signs. Council will investigate any concerns raised by the community. People with additional questions can get in touch with Compliance on 296 4700 or 0800 486 486.
The Food and Health Licenses section details the requirements for registering and maintaining Food ventures with Kāpiti Coast District Council.
View more information about preparing and selling food at events, fairs and/or market food stalls.
- Food registration – single site[DOCX 355 KB]
- Renewal of food registration – single site[DOCX 353 KB]
- Food registration – multiple site[DOCX 353 KB]
- Renewal of food registration – multi site[DOCX 356 KB]
- Food stall approval at an event[DOCX 344 KB]
- Voluntary suspension of registered food control plan[DOCX 43 KB]
- Change of registration information – food business, single site[DOCX 54 KB]
- Application for Registration of New Camping ground[DOCX 45 KB]
- Application for Renewal of Registration of Camping ground[DOCX 31 KB]
- Application for Change of Registered Owner of a Camping ground[DOCX 45 KB]
- Renewal of funeral director licence[DOCX 31 KB]
- Licence or registration of hairdressing premises[DOCX 52 KB]
- Licence renewal of hairdressing premises[DOCX 31 KB].
Application for Class 4 Gaming[PDF 234 KB]
Community Board funding
The Ōtaki Community Board administers three grants. They're the Community Grant, Sporting Activity Grant, and the Building and Resource Consents Grant.
View information about these Grants and Application Forms.
The Paekākāriki Board administers two grants. They're the Paekākāriki Community Board Grant and Campe Estate Community Grant.
View information about these Grants and Application Forms.
The Paraparaumu/Raumati Community Board administers one grant, the Discretionary Grants Fund.
View information about this Grant and the Application Form.
The Waikanae Community Board administers three grants. They're the Discretionary Grants Fund, Promotion Fund and Waikanae Capital Improvement Grant.
View information about these Grants and Application Forms.
The Kāpiti Coast District Council sponsors many grants and funds for the Kāpiti Coast Community.
View information about Community funding and associated application forms.
The Heritage Fund aims to assist and actively encourage landowners and members of the Kāpiti Coast community to manage, protect and enhance heritage features throughout the district. Find out more about the fund and criteria at Heritage fund.
Major events funding
The Major Events Fund supports major events in Kāpiti that will help deliver a thriving, vibrant and diverse economy. Find out more at Major events fund.
- Major events fund application form[DOTX 227 KB]
- Major events fund online application form
- Major events fund terms and conditions[PDF 137 KB]
- Major events fund policy[PDF 265 KB].
ThinkBIG Youth Council funding
Find out more at ThinkBIG grants.
Waste minimisation funding
- Waste Levy Fund Community Projects Application Form 2020[DOCX 127 KB]
- Community projects fund criteria and application guidelines 2020/21
- Waste Levy Fund Seed Funding EOI Form Category A 2020[DOCX 129 KB]
- Seed funding criteria and application guidelines 2020/21
- Waste Levy Fund for Business Waste Reduction Application Form Category B 2020[DOCX 126 KB]
- Business waste reduction fund criteria and application guidelines 2020/21
A Land Information Memorandum (LIM) will help property buyers and sellers, real estate agents, valuers and lawyers, lenders and insurers.
- LIM information sheet[PDF 507 KB]
- LIM application form (013)
- LIM application form (013)[DOCX 72 KB]
- Withdrawal of LIM Application – request for Fee Refund[PDF 199 KB]
- Withdrawal of LIM Application – request for Fee Refund[DOC 80 KB]
All brochures and application forms relating to liquor licensing are available online for download. See our Alcohol licences section for full details and requirements.
- Application for Planning and Building Certificates - Form 569[PDF 148 KB]
- Application for a new On-Licence - Form 3 [DOCX 82 KB]
- Application for a new Off-Licence - Form 4[PDF 379 KB]
- Application for a new Club Licence - Form 5 [PDF 280 KB]
- Declaration of Evacuation Scheme[PDF 99 KB]
- Application for Temporary Authority - Form 16[PDF 215 KB]
- Application for Special Licence Form 6 - print and write[PDF 316 KB]
- Application for Special Licence Form 6 - type-in form[DOTX 358 KB]
- Temporary event application form[DOCX 134 KB]
- Application for Renewal of On-Licence - Form 3[DOCX 82 KB]
- Application for Renewal of Off-Licence - Form 4[PDF 379 KB]
- Application for Renewal of Club Licence - Form 5 [PDF 280 KB]
- Application for Variation or Cancellation of Conditions of Licence - Form 14[PDF 194 KB]
- Application for Manager's Certificate[PDF 335 KB]
- Application for Renewal of Manager's Certificate[PDF 467 KB]
- Notice of Management Change – form 56[PDF 142 KB]
- Notice of Management Change – form 56[DOC 234 KB]
- Application to keep animals (other than dogs or bees)[PDF 85 KB]
- Application to keep animals (other than dogs or bees) (online application)
- Direct debit application form for property and water rates[PDF 125 KB]
- Direct debit cancellation form for property and water rates[PDF 77 KB]
- Receive rates invoices by email[PDF 64 KB]
- One-off rates remission application form 2022/23[DOCX 1.39 MB]
- We're looking at coastal hazards (Nov 2021)[PDF 545 KB]
- Long-term Plan 2021–41 update (Aug 2021)[PDF 250 KB]
Under the Local Government (Rating) Act 2002, Kāpiti Coast District Council may write off part or all of the rates subject to certain criteria being met. Find out more about what rates remissions and help with paying your rates is available.
Resource consent applications take 20 working days, provided all the necessary information is included and your proposed project does not need to be notified. See more information on Resource consents
Land use forms and checklists
- Resource consent application form (including fast track applications)[PDF 311 KB]
- Resource consent written approval form (Form 8A)[DOCX 384 KB]
- Applicants information checklist for resource consent[PDF 159 KB]
- Land use application guidelines[PDF 230 KB]
Subdivision forms and checklists
- Resource consent application form [PDF 311 KB]
- Resource consent written approval form - subdivision[DOCX 384 KB]
- Applicants information checklist for resource consent[PDF 159 KB]
- Subdivision application guidelines[PDF 146 KB]
Find out what you need to know about planning events on our Events page
- Temporary event application form and management plan[DOCX 134 KB]
Note: If an application does not contain all the necessary information, it will be returned for completion before processing begins.
Deemed Permitted Boundary Activities
- Application for a deemed permitted boundary activity[PDF 446 KB]
- Written approval form for a deemed permitted boundary activity (Form 8B)[PDF 176 KB]
Approval for a Deemed Permitted Marginal or Temporary Activity breach of a rule(s) in a Plan or National Environmental Standard
Note: There is no formal ability to apply for a marginal or temporary exemption notice and the Council has the discretion to approve or decline exemptions.
Approval for a yard encroachment (of a building)
To help you understand roading requirements on the Kāpiti Coast visit the Roads section.
- As-built Drawing Checklist[DOCX 82 KB]
This checklist must be completed by a Developer's representative and submitted with As-built drawings.
- Development Requirements Checklist [DOCX 47 KB]
This should be completed and accompany any Resource Consent application.
- Development Requirements Checklist - Short Form [DOCX 70 KB]
The short form version can be used for small infill developments, boundary adjustments and minor Land Use applications.
- Design Requirements Checklist [DOCX 84 KB]
These should be completed and accompany drawings and specifications when they are submitted for approval.
- Design Requirements Checklist - Short Form [DOCX 70 KB]
The short form version can be used in situations where the works proposed are small scale in nature.
- Section 224 Application Checklist [DOCX 56 KB]
This is primarily for Council use but it may be useful to use the checksheet to ensure that Section 224 submissions contain all the required information.
- Land Development Minimum Requirements[PDF 7.23 MB]
This document is the latest guidance that sets out the minimum standards that the Council expects when infrastructure is designed and constructed to support any new development in the Kāpiti Coast district. It is based on the national standard ‘NZS:4404: 2010 Land development and subdivision infrastructure’ and includes local variations for the Kāpiti Coast. All surveyors, engineers, planners and contractors involved in the design and construction of infrastructure need to support land development and Council funded assets should be familiar with this document.
- Subdivision and Development Principles and Requirements, 2012[PDF 5.42 MB]
This document is intended to provide a guide to subdivision and developments within the Kāpiti Coast district. It sets out what the Kāpiti Coast District Council needs from developers so that the requirements of the Resource Management Act and the Kāpiti Coast District Plan are met.
- Subdivision and Development Principles and Requirements, 2005[PDF 2.03 MB]
- Subdivision and Development Principles and Requirements - Isohyet Based Calculation of Design Peakflows, 2011[PDF 4.28 MB]
- Best Practice Subdivision and Development Guide[PDF 3.31 MB]
This guideline sets out how neighbourhoods can be structured and the layout of streets, lots, and networks designed, in ways that achieve maximum benefits to the subdivider, end-resident, and community.
- Stormwater Guideline, 2012[PDF 1.83 MB]
Low impact urban design and development (LUIDD)
- Rainwater and Greywater Code of Practice Guidelines 2017
- Rural Subdivision Design Guide[PDF 2.45 MB]
The overall vision of this guide is to encourage best practice subdivision design that helps ensure the qualities of the Kāpiti Coast rural area which we all value are maintained and enhanced. Copies for public viewing are also held at the Council offices in Rimu Road and the Paraparaumu Library.
- Medium Density Housing Best Practice Guide[PDF 2.62 MB]
This guide seeks to inform best practice in the planning and design of medium density housing.
- How to put nature into our neighbourhoods[PDF 3.13 MB]
A manual on the application of Low Impact Urban Design and Development (LIUDD) Principles, with a biodiversity focus, for New Zealand Developers and Homeowners.
- Kāpiti and Horowhenua Environmental Guidelines for Rural Living[PDF 3.39 MB]
This guide offers a range of ideas, options and advice which might help you through the Rural site development process. It has the support of local and regional councils, who want our rural area to both look good and be a healthy place and is based on designing around natural systems.
- The Streetscape Strategy and Guidelines[PDF 2.69 MB]
The Kāpiti Coast is a rapidly growing area. Increasing traffic, in terms of vehicular, pedestrian, and cycle, is creating an equally increasing need to ensure our streetscapes are safe, high-quality, and desirable for all users.
This document sets out the process and tools that will enable the Council to take a considered, comprehensive and coordinated approach to resolving competing and often conflicting interests in regards to streetscapes.
- Standard Details and Specifications for Road Lighting[PDF 1.7 MB][
This standard serves as a basis of compliance for lighting projects carried out by the Kāpiti Coast District Council (‘the Council’) as part of its works programmes, as well as the subdivision and development of land where these activities are subject to the Resource Management Act.
- Earthworks and Archaeological Sites[PDF 1.77 MB]
A brochure on earthworks and archaeological sites, to encourage contractors, landscapers, developers and landowners to take precautions before digging.
The Trade Waste Bylaw 2019 took effect from 24 January 2019 and supersedes the former Trade Waste Bylaw 2007.
- Trade Waste Bylaw 2019
- Automotive Trade Waste Brochure[PDF 387 KB]
- Trade Waste Application [DOCX 67 KB]
Find out more at Trading in public places.
- Trading in Public Place Application Form[DOCX 131 KB]
- Trading in Public Place licence renewal application form.[DOCX 87 KB]
Waste Collector's licence application (form 162)[PDF 425 KB]
This form is to be used when applying to undertake waste collection activities in the Kāpiti Coast District.
Waste Operator's licence (form 163)[PDF 357 KB]
This form is to be used when applying to Kāpiti Coast District Council to operate a waste management facility within the Kāpiti Coast District.
- Wastewater supply connection/alteration form 165[PDF 221 KB]
- Kāpiti Rainwater and Greywater Guidelines 2017[PDF 2.29 MB]
- Water saving (retrofit) funding assistance application form[PDF 49 KB]
- Emergency rainwater tank flyer[PDF 159 KB]
- Water supply connection/alteration form 159[PDF 241 KB]
Use to apply for a new water supply connection or an alteration to existing water supply connection.
- Fire protection connection/alteration form 160[PDF 254 KB]
Use to apply for a new Commercial Fire Service or Fire Sprinkler Connection or an alteration to an existing Fire Protection Connection.
- Application to take water from a dedicated filling point[PDF 193 KB]
- Water leak rates remission application form[DOCX 179 KB]