Guides and forms

The following guides and forms are useful when making submissions or applications to Kāpiti Coast District Council.

• Archeological sites
• Arts
• Bee keeping
• Building consents
• Business
• Community Board funding
• Council housing
• Dog ownership
• Earthworks and archaeological sites
• Environment health
• Gaming
• General Election signs 2020 – guidelines for political parties
• Grants and funding
• Housing

• LIM reports
• Liquor licencing
• Native tree protection brochure and growing guide
• Rates (property and water)
• Rates remissions
• Resource consents – includes temporary events management plan
• Roads
• Subdivision and development
• Trade waste
• Trading in public places
• Waste collection and operation
• Wastewater
• Water conservation
• Water supply

Arts

Kāpiti has a thriving arts scene, making it an exciting creative destination for locals and visitors alike.

• Buskers wanting to perform within the Kāpiti Coast District should view Guidelines for Buskers to maximise your success and avoid complaints from residents.

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Bee keeping

• Application to keep bees in an urban area

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Business 

• Business start-up meeting request form

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Building consents

A full list of building consent forms, including the standard application form, and checklists to assist with your building consent application are available for download or print.

Forms

• Residential Application for a Building Consent and/or Project Information Memorandum – Form 256a
• Request to View a Building File (Form 122)
• Commercial and Complex Residential Application for Building Consent and/or PIM (Form 256B)

Checklists

• Single Residential And Accessory Building checksheet (Checksheet 333)
• Temporary Buildings checksheet (Checksheet 334)
• Minor Works checksheet (Checksheet 336)
• Multi Residential, Industrial or Commercial Buildings checksheet (Checksheet 337)
• Signs checksheet (Checksheet 332)

Guides

• Making a building consent authority complaint
• A Beginner's Guide to Resource and Building Consent Process - Ministry of Business, Innovation & Employment website
• Guide to obtaining a building consent on the Kāpiti Coast (558)
• Building Consents – Natural Hazard Guidance Information (570)

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Council housing

The Kāpiti Coast District Council provides housing for qualifying older persons, and has over 118 flats in 10 locations throughout the District.
Find out more.

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Dog ownership

The Dog ownership section of this site details the requirements for dog owners and their animal is the Kāpiti Coast District.

• Dog Registration Form 2021/22
• Application for Late Fee Waiver
• Application for Approved Owner Status
• Application for permit to Keep three or more dogs
• Application for working/disability assist dog
• Change of Ownership/Dog Transferred Out of District Notification Form
• Deceased Dog Declaration Form
• Neuter/Spey Declaration Form

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Earthworks and archaeological sites

A brochure on earthworks and archaeological sites, to encourage contractors, landscapers, developers and land owners to take precautions before digging.
View the brochure.

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Environment health

The Food and Health Licenses section details the requirements for registering and maintaining Food ventures with Kāpiti Coast District Council.

View more information about preparing and selling food at events, fairs and/or market food stalls. 

Food forms:

• Food registration – single site
• Renewal of food registration – single site
• Food registration – multiple site
• Renewal of food registration – multi site
• Food stall approval at an event
• Voluntary suspension of registered food control plan
• Change of registration information – food business, single site

Other forms:

• Renewal of campground licence
• Renewal of funeral director licence
• Licence or registration of hairdressing premises
• Licence or registration of miscellaneous premises.

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Gaming

Application for Class 4 Gaming

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General Election signs 2020 – guidelines for political parties

The Council has a role to administer the Electoral Act’s rules around where and when electoral signage can be displayed in the lead up to an election. Guidelines have been developed for the 2020 Election for the advice of parties and the local community.

Signs can be put up from Saturday 18 July and must be removed before Election Day, which is Saturday 19 September.

The Electoral Act and Council

• The Electoral Act sets out the rules about when electoral signage can be set up by political party candidates.
• This Act is administered by the Ministry of Justice.
• The Council’s role is to apply those rules at a local level, following the guidance of the Act.

Who is responsible for what?

Our District Plan includes certain restrictions on where signs can be. Signs can be up to 3 square metres and printed on both sides.

Council-managed properties – there are 10 approved locations throughout the district. (Maps of permitted locations are shown in the guidelines).

There are also specific rules for parked trailer signs and there are a number of streets around the district with high traffic volume where these cannot be used.

On private property – signs can be placed within one metre of the boundary, with the written consent of the owner.

The NZTA is responsible for signs on State Highways. In Kāpiti that means the Expressway and the old State Highway 1 road.

Our Compliance team can also offer more specific advice on the permitted placement of signs. Council will investigate any concerns raised by the community. People with additional questions can get in touch with Compliance on 296 4700 or 0800 486 486.

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Grants and funding

Community Board funding

• Ōtaki
  The Ōtaki Community Board administers three grants. They're the Community Grant, Sporting Activity Grant, and the Building and Resource Consents Grant.
  View information about these Grants and Application Forms.

• Paekākāriki
  The Paekākāriki Board administers two grants. They're the Paekākāriki Community Board Grant and Campe Estate Community Grant.
  View information about these Grants and Application Forms.

• Paraparaumu/Raumati
  The Paraparaumu/Raumati Community Board administers one grant, the Discretionary Grants Fund.
  View information about this Grant and the Application Form.

• Waikanae
  The Waikanae Community Board administers three grants. They're the Discretionary Grants Fund, Promotion Fund and Waikanae Capital Improvement Grant.
  View information about these Grants and Application Forms.

Community grants scheme and Creative communities scheme

The Kāpiti Coast District Council sponsors many grants and funds for the Kāpiti Coast Community.
View information about Community funding and associated application forms.

Heritage fund

The Heritage Fund aims to assist and actively encourage landowners and members of the Kāpiti Coast community to manage, protect and enhance heritage features throughout the district. Find out more about the fund and criteria at Heritage fund.

• Heritage Fund criteria and guidelines
• Heritage Fund application form.

Major events funding

The Major Events Fund supports major events in Kāpiti that will help deliver a thriving, vibrant and diverse economy. Find out more at Major events fund.

• Major events fund application form (Word)
• Major events fund application form (PDF)
• Major events fund terms and conditions
• Major events fund policy.

Waste minimisation funding

• Waste Levy Fund Community Projects Application Form 2020
• Community projects fund criteria and application guidelines 2020/21
• Waste Levy Fund Seed Funding EOI Form Category A 2020
• Seed funding criteria and application guidelines 2020/21
• Waste Levy Fund for Business Waste Reduction Application Form Category B 2020
• Business waste reduction fund criteria and application guidelines 2020/21

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LIM reports

A Land Information Memorandum (LIM) will help property buyers and sellers, real estate agents, valuers and lawyers, lenders and insurers. 

• LIM information sheet (PDF, 506.52 KB)
• LIM application form (013) (PDF, 204.87 KB)
• LIM application form (013) (Word, 70.98 KB)
• Withdrawal of LIM Application – request for Fee Refund (PDF, 198.71 KB)
• Withdrawal of LIM Application – request for Fee Refund (Word, 79.5 KB)

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Liquor licensing

All brochures and application forms relating to Liquor Licensing are available online for download. View application forms. 

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Native tree protection brochure and growing guide

Download a copy of the native tree brochure and growing guide from the Sustaining our environment page.

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Rates (property and water)

• Direct debit application form for property and water rates
• Direct debit cancellation form for property and water rates
• Receive rates invoices by email
• One-off rates remission application form 2021/22

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Rates remissions

Under the Local Government (Rating) Act 2002, Kāpiti Coast District Council may write off part or all of the rates subject to certain criteria being met. Find out more about what rates remissions and help with paying your rates is available.

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Resource consents

Resource consent applications take 20 working days, provided all the necessary information is included and your proposed project does not need to be notified. 
View information about this process and application forms here, along with the Temporary Events Management Plan.

See more information on Resource consents

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Roads

To help you understand roading requirements on the Kāpiti Coast visit the Roads section.

• Road stopping application
• Vehicle crossing application

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Subdivision and development

We have checklists available to help you meet the requirements of the Kāpiti Coast Subdivision and Development Principles.

• Download or print these checklists.
• Guidelines for subdivision and development on the Kāpiti Coast.
• Development Impact Fees brochure 2015/16

See more information about subdivision and development.

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Trade waste

The Trade Waste Bylaw 2019 took effect from 24 January 2019 and supersedes the former Trade Waste Bylaw 2007.

• Trade Waste Bylaw 2019
• Food Premises and Trade Waste Brochure 
• Automotive Trade Waste Brochure
• Trade Waste Application 

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Trading in public places

Find out more at Trading in public places.

• Trading on public land application form
• Trading in public place licence renewal application form.

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Waste collection and operation

Waste Collector's licence application (form 162)
This form is to be used when applying to undertake waste collection activities in the Kāpiti Coast District.

Waste Operator's licence (form 163)
This form is to be used when applying to Kāpiti Coast District Council to operate a waste management facility within the Kāpiti Coast District.

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Wastewater

A wastewater alteration/connection form must be completed and submitted to Council prior to any work commencing. 

• Wastewater supply connection/alteration form 165

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Water conservation

• Kāpiti Rainwater and Greywater Guidelines 2017
• Water saving (retrofit) funding assistance application form
• Emergency rainwater tank flyer

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Water supply

• Water supply connection/alteration form 159
  Use to apply for a new water supply connection or an alteration to existing water supply connection.
• Fire protection connection/alteration form 160
  Use to apply for a new Commercial Fire Service or Fire Sprinkler Connection or an alteration to an existing Fire Protection Connection.
• Application to take water from a dedicated filling point
• Water leak rates remission application form

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